Tip of the Week April 7, 2025 In many organizations, payment and billing is taken care of by a person in a department outside of volunteer services. In these cases, you can provide them with access to the Volgistics Store for your account without giving access to the volunteer database used to manage your records.
Category: Tip of the Week
This is part of our Tip of the Week series. These weekly quick tips will help you utilize features in Volgistics you may not have known about. Check back often for new tips!
Receive Self-Scheduling Alerts by Email or Text as a System Operator
Tip of the Week March 31, 2025 Self-scheduling alerts can be setup on the Schedule ‘Rules’ tab of each Assignment record to send notifications whenever a volunteer adds or removes themselves from that Assignment’s Schedule. These notifications can be sent to system operators via the Volgistics Mailbox and/or to coordinators by email or text message.
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National Volunteer Week Approaching
Tip of the Week March 17, 2025 National Volunteer Week is coming up! Established in 1974, National Volunteer Week is an opportunity to recognize the impact of volunteer service and the power of volunteers to tackle society’s greatest challenges, to build stronger communities and be a force that transforms the world. It’s also used to
Set up automatic reports to remind you to change Type
Tip of the Week March 10, 2025 Many organizations separate adult and youth volunteers by giving them different Types in their account such as “Adult” and “Junior.” There is not a way to automatically change the volunteer’s Type when they reach a specific age, but you can create a report to automatically be run to remind you
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Include Archived Volunteers in Excel Spreadsheet Reports
Tip of the Week March 3, 2025 Your Volgistics database is divided into archived and non-archived sections. The Archive is designed for long term storage of inactive volunteers. In your account’s service level, archived records cost significantly less because they have more limited functionality than non-archived records. For example, archived volunteers cannot be tagged or
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Make Sure Volunteers Receive Your Email Messages
Tip of the Week February 24, 2025 Did you know there’s an easy change you can make in your account that will often dramatically improve email delivery rates for your volunteers? Because Volgistics sends messages to recipients on your behalf, sometimes these messages are viewed as suspect by target email domains. This is especially true
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Learn Terminology and Definitions in the Volgistics Glossary
Tip of the Week February 17, 2025 Volgistics uses specific terminology for different parts of the system, and it can sometimes be confusing if you don’t know what a specific term means. For example, there is a distinct difference between an ‘Account’ and a ‘Volunteer record’, or a ‘Coordinator’ and a ‘System Operator’, or a
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Save Time Using Email Templates
Tip of the Week February 10, 2025 If you need to send similar content to volunteers over and over, you’re not alone. Whether it’s onboarding and training material, thank-you notes, birthday messages, or newsletters, a lot of the content you send out might look surprisingly similar to messages you’ve composed and sent before. Rather than
Edit a Volunteer’s Sign-In Time for VicTouch
Tip of the Week February 3, 2025 If you use the VicTouch time clock, there may be times when volunteers arrive for duty and begin serving without remembering to sign-in. If this occurs and you find out before the volunteer leaves, you can easily correct this. First, have the volunteer sign-in through VicTouch. If it
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Track the Total Number of Shifts or Visits Volunteers Serve
Tip of the Week January 27, 2025 Organizations may want to track how many times their volunteers have served, rather than just how many hours they’ve served. Volgistics makes this possible with Service Measures. These are an ideal feature for recording special types of service performed, and can be easily configured to keep track of
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