Organizations that perform community outreach come in many forms and sizes. Volgistics has the tools and resources to make managing volunteers easier no matter if you're a church, community kitchen, senior corps or a corporation whose employees perform community service. Volgistics also works great for agencies that provide Meals on Wheels or social services.
Receive information from potential volunteers through online application forms. The applicant's information is automatically loaded into your database when you accept the application. Your forms can be customized to contain the information you need, and changes are automatically added to the online form without needing to post a new link. Changes happen quicker because you don't need to bother your IT team or web site builders.
Find just the records you're looking for by using Volgistics' features to search and filter records based on age, type, location, service preferences, and customizable flags. Save detailed information on each record including emergency contacts, references, employers and even volunteer photos. Customizable fields are available to track items unique to your organization such as volunteer demographics or special skills and interests.
Group records are available to track information for groups that volunteer instead of individuals. These come in handy if you need to record the number of volunteers who helped at an event such as a neighborhood clean-up or winter coat distribution campaign, but you do not need the names and information for individual volunteers. The group records can also be used if you have groups that send volunteers to help that you do not want to track individual volunteer information for, such as a high school honor society or church youth group. You can keep track of a group leader's contact information, hours served and the number of participants, without keeping a detailed record for each individual.
Volunteer records have a complete history showing hours served along with the dates, times and assignments the hours were performed in. You can also associate a dollar value for each assignment's hours so you can demonstrate a monetary value for volunteer service. Our easy to use reports allow you to print service information arranged by volunteer record, assignment, department, or for your entire organization.
Volgistics helps you stay in touch with your volunteers with its built-in communication features. Text messaging helps you contact volunteers quickly. HTML email features allow you to include photos, fonts, tables, and other formatting to help you get your messages noticed! Daily or monthly automatic schedule reminder messages are available by text or email to help reduce no shows for assignments. Or, quickly send email messages to one volunteer, a selected group of volunteers, or to all the volunteers in your active records. You can also create address label reports for all popular label brands for postal mailings.
Create and track volunteer awards to improve participation and morale. You create awards based on hours of service, years of service, or other performance measures. The awards can be setup to apply to just certain groups of volunteers such as youths, seniors, or even groups. Volgistics makes the job of tracking awards easier with reports and search functions designed to show who's eligible or who's received the award.
Volgistics offers three different options for transferring the volunteer information you're using now into your new account. The option that's right for you depends on the program you're using now and the complexity of the data you want to import. Our conversion options allow your existing data to be quickly loaded into your new account so you can start using Volgistics to make your job easier—without the need to manually enter all of the information.
Find out more about how Volgistics can make you more efficient and effective in managing your community outreach volunteers. Sign-up for a free trial account today!
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