Volgistics has many features designed for tracking and managing volunteers serving in organizations involved in cultural activities. Civic and community theatres; orchestras and symphonies; fine arts, music, and dance festivals; and more can benefit by using Volgistics to manage their volunteers.
Opportunities to serve are listed in an online directory that you control. You select the information you want to have displayed for each position and changes you make are automatically incorporated in your online form without the need to involve IT support.
People interested in volunteering fill out online applications that you tailor to the needs of your organization. Setup the application to include the fields you want—these fields are automatically transferred to the volunteer's record when you accept the applicaiton. Including fields for recording the applicant's skills and areas of interest makes it easy to match volunteers with the assignments they would like to serve in!
Volgistics includes features that allow you to find just the volunteer records you need. Search for records or create reports based on the volunteer's age, type, location, service performed, preferences, customized flags and much more.
Save addresses, phone numbers and emails for emergency contacts, employers, references, and parents or guardians for each record. You can also create customizable fields for things that are important to your organization such as skills and interests, affiliations, or membership.
Records can also include date histories of the volunteer's standing with your organization, trainings completed, and award history. The Checklist feature makes it easy to track if volunteers have completed mandatory requirements such as new volunteer orientations, leadership training, or background checks.
A comprehensive history of service hours, dates, times, and assignments is available on each volunteer's record. Customizable service measures are available so you can also track things such as shifts served, events attended, or lessons given. All service information is linked to our easy to use reports so you can quickly print detailed reports for individuals, or summary reports to see service in specific assignments or departments in your organization. This allows you to report on hours served by each area such as ushers, back stage help, box office workers, or venue managers.
If volunteers are required to complete a certain amount of hours for community service, college internships, scholarships, or to earn membership passes to your performing arts organization, Volgistics makes tracking these easy. Enter the number of hours required and the date the service must be completed by, and use Volgistics' powerful reporting features to find whether or not volunteers have completed the mandate. With the optional VicNet online access module, volunteers can even log-in to see a progress chart toward meeting the goal.
Include the optional VicNet online access module and volunteers can access their individual account from any Internet connected computer. Volunteers sign-in to a secure portal to download forms, schedule assignments, update contact information, receive messages and review their service. And, they can even enter their own service hour information and have it automatically become part of their individual service history. This can be a real time saver for busy volunteer managers!
Keep your volunteers up-to-date using Volgistics' communication features. Volgistics allows you to send text messages and HTML email with photos, font choices and other formatting to all volunteers, selected groups of volunteers or just individuals. Daily or monthly automatic schedule reminder messages can be sent by text or email to reduce no shows to assignments too! Volgistics also includes mailing label reports designed to be used with all common label brands for postal mailings.
Create custom awards in your account to recognize volunteers for their dedication and service. You can create different awards for different volunteer types such as youths, adults, or interns. Awards can be based on years of service, or the service hours performed. Volgistics makes finding volunteers eligible for awards and tracking awards received easy.
Volgistics has three different options to transfer your existing volunteer information. Choose the method that’s right for you depending on the complexity of the data you need transferred, your budget, and the program you're using now. Transferring information allows you to get up and running with Volgistics sooner!
Start a free trial account today to see how Volgistics makes managing volunteers for your cultural activities and events easier!
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