Volgistics' cloud based software makes the day-to-day process of recruiting, tracking and managing the volunteers of hospice and palliative care organizations simpler with its many features.
Potential volunteers register through online application forms they find on your website and their information is automatically loaded into your Volgistics database when you accept them. There's no need to manually enter information so you'll save time and money. You customize the forms to contain the information your hospice organization requires without the need to involve your website designer. Changes you make are immediately incorporated into your form.
Opportunities for volunteers to serve are posted online in your Opportunity Directory so potential volunteers can review care opportunities available. Information on the duties, qualifications and location of each opportunity can easily be included to help volunteers decide if the care assignment is right for them.
Your volunteer database is fully searchable so you can quickly find just the records you're looking for. You can filter volunteer records based on age, type, location, service, preferences, customizable flags, and many other features.
Each volunteer record can contain detailed information including references, emergency contacts, and employers. There are even customizable fields available to track information unique to the needs of hospice volunteers such as driver's license or insurance information for volunteers who will be transporting patients.
Records can also include date histories of the volunteer's standing with your organization; trainings completed; and award history. The Checklist feature makes it easy to track if volunteers have completed mandatory requirements such as orientations and background checks.
Send email and text messages to groups of volunteers that you select. Automatic schedule reminder messages by text or email reduce no shows for assignments, improving service to patients.
Since hospice and palliative care volunteers often provide service away from the central office, the optional VicNet volunteer portal allows volunteers to stay in touch with your organization through any Internet-connected computer. Volunteers log in through the secure portal to download forms, schedule assignments, post hours served, update contact information, receive messages and review service information. All without a need for coordinator involvement! This feature can save valuable time for busy volunteer coordinators.
Use the ready-made reports to get everything from simple lists of trainings completed, awards received, and contact information, to complete details about volunteer service hours completed. Reports can be organized in a wide variety of ways to fit your needs. Organize by assignment to see hours completed in each area of your organization, or by volunteer to track individual service. You can even customize your reports to track things important to your hospice organization, like the miles volunteers drive to serve in assignments.
Sign up for a free trial account to find out more about why so many hospice and palliative care organizations use Volgistics to meet their needs for recruiting, tracking, and managing their volunteer base.
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