Health care groups often rely on volunteers to restock inventory, clean, change linens, and transport patients. Volgistics is a user-friendly volunteer management software for health care facilities that simplifies keeping track of your volunteer's time and efforts. Even if you run a volunteer program for a large regional health care organization with several hospitals, clinics, and satellite locations, you can customize and scale Volgistics to your needs.
Volgistics includes many tools for organizing your volunteer base and storing profiles for past and present members. Beyond keeping contact information and personal details, it can help you track service hours and individual assignments and tasks, as well as communicate to your volunteers via text and email.
This volunteer management system for health care organizations includes other robust features, such as:
Ensure that your volunteers are following your rules and the industry's regulations. With custom checklist fields, Volgistics tracks your volunteers' compliance, such as background checks and waiver submissions, training, flu shots and required vaccinations, TB tests, and other health- and history-related screenings. You can also set reminders to alert volunteers of upcoming expiration dates for these completed items so they can renew them and stay in active service.
VicTouch kiosks are optional parts of health care volunteer management software that greet volunteers when they arrive at your location. Volunteers sign in and start tracking their hours throughout the day and sign out when finished, eliminating the need for manual input from busy supervisors. The VicTouch module also lets volunteers view their future schedules and check current notifications and tasks. We recommend using Only a touchscreen-enabled computer or iPad is necessary for VicTouch.
VicNet is the digital hub for volunteers and their coordinators for updating profiles and checking hours served. Your volunteer base can schedule themselves in openings you post, as well as reference and print the dates you set for them. Volunteers and leaders can access VicNet with a personal Volgistics profile from any internet-connected device, whether on-location or at home.
Volunteers who demonstrate exceptional care and service deserve recognition. Boost their morale, participation, and engagement by setting up custom awards for hours of service, and up to 14 additional responsibilities unique to your organization, such as telephone calls answered or flowers delivered. You can even award these from committee selection and sort recognitions in Volgistics by recipient.
Managing volunteers throughout multiple locations is easy with the site level access feature. VicDocs is another convenient tool for the digital storage and organization of documents such as applications and driver's licenses. Though Volgistics uses a secure central server, note that the platform is not certified as Health Insurance Portability and Accountability Act (HIPPA)-compliant, so we recommend against storing medical records with VicDocs.