Volgistics makes you more productive in your volunteer coordinator role by saving you time and effort while managing your food bank's volunteers. This frees your schedule for more important things!
Receive information from potential volunteers through online application forms. The applicant's information is automatically loaded into your database when you accept the application. Your forms can be customized to contain the information you need, and changes are automatically added to the online form without needing to post a new link. Changes happen quicker because you don't need to bother your IT team or website builders.
Volunteer opportunities are posted online in your Opportunity Directory so potential volunteers can easily review the chances to serve at your food bank. Information on the duties, qualifications and location of each opportunity can be included to help volunteers decide if the assignment is right for them.
Find just the records you're looking for by using Volgistics' features to search and filter records based on age, type, location, service preferences and customizable flags. Save detailed information on each record including emergency contacts, parents and guardians, references, employers and even volunteer photos. Customizable fields are available to track items unique to your organization such as volunteer demographics or special skills and interests.
Group records are available to track information for groups that volunteer instead of individuals. These come in handy if you need to record the number of volunteers who helped at an event such as a food drive or distribution campaign, but you do not need the names and information for individual volunteers.
The group records can also be used if you have groups that send volunteers to help that you do not want to track individual volunteer information for, such as a high school honor society or church youth group. You can keep track of a group leader's contact information, hours served and number of participants, without keeping a detailed record for each individual.
Volunteer records have a complete history showing hours served along with the dates, times and assignments the hours were performed in. You can also associate a dollar value for each assignment's hours so you can demonstrate a monetary value for volunteer service. Our easy to use reports allow you to print service information arranged by volunteer record, assignment, department, or for your entire organization.
If volunteers are required to complete service hours for court, or school, related community service, Volgistics makes tracking this easy. Enter the number of hours required and the date service must be completed by, and then use Volgistics' powerful reporting features to find whether or not volunteers have completed the mandate. With the optional VicNet online access module, volunteers can even log-in to see a chart of their progress toward meeting the goal.
Include the optional VicTouch (touch screen kiosk) module and volunteers can sign-in when they arrive and sign-out when they leave. A detailed record of service performed is automatically recorded for the volunteer. Service information is available for reports immediately after the service is completed-without the need for any additional action by a volunteer coordinator. This feature frees staff from needing to perform data entry responsibilities to enter volunteer service.
Volgistics helps you stay in touch with your volunteers with its built-in communication features. Create address label reports for all popular label brands for postal mailings. Or, quickly send email or text messages to one volunteer, a selected group of volunteers, or to all the volunteers. Our HTML email features allow you to include photos, font choices, tables, and other formatting to help you get your messages noticed! Daily or monthly automatic schedule reminder messages are available through text or email to help reduce no shows for assignments.
Include the optional VicNet online access module and volunteers can access their individual account from any Internet connected computer. Volunteers sign-in to a secure portal to download forms, schedule assignments, update contact information, receive messages and review their service. And, they can even enter their own service hour information and have it automatically become part of their individual service history. This can be a real time saver for busy volunteer managers!
Create and track volunteer awards to improve participation and morale. You create awards based on hours of service, years of service, or other performance measures. The awards can be setup to apply to just certain groups of volunteers such as youths, seniors, or even groups. Volgistics makes the job of tracking awards easier with reports and search functions designed to show who's eligible or who's received the award.
Volgistics offers three different options for transferring the volunteer information you're using now into your new account. The option that's right for you depends on the program you're using now and the complexity of the data you want to import. Our conversion options allow your existing data to be quickly loaded into your new account so you can start using Volgistics to make your job easier-without the need to manually enter all of the information
Find out more about how Volgistics can make more efficient and effective in managing your food bank's volunteers. Sign-up for a free trial account today!
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