Volunteer Management Software for Parks and Recreation Departments

Volunteers are essential parks and recreation services, and proper volunteer management can make your volunteer operations go more smoothly than ever before. Use Volgistics' parks and recreation volunteer management software to save time on everyday management tasks and achieve more with your volunteer force.

Core Features

Volgistics serves as a comprehensive parks and recreation volunteer tracking and scheduling software, with features designed to help you manage and communicate with your volunteers more easily. Click the links below to find out how Volgistics can help with everyday volunteer management tasks:


Receive and process information from potential volunteers with Volgistics' volunteer recruiting software for parks and recreation. Create and post customized online application forms and automatically load the data into your database after accepting the application. These forms can be posted with little to no website assistance, so you don't need IT support!

Volunteer opportunities are posted online in your Opportunity Directory so potential volunteers can easily review available openings. Information on the duties, qualifications, and location of each opportunity can be included to help volunteers decide if the assignment is right for them.


Find the records you're looking for using Volgistics' volunteer tracking system to search and filter records based on age, location, type, service preferences, and customizable flags. Save detailed information on each volunteer for easy access, including emergency contacts, parents and guardians, references, employers, and even volunteer photos. Customizable fields are also available for you to track items unique to your organization, such as t-shirt sizes.

Group Records

Parks and recreation volunteers often work in groups, so group records are vital. Volgistics' volunteer reporting software is available to track information for volunteer groups as well as individuals, including which groups assisted with what project.

The group record feature can also be used if you have groups that send volunteers to help that you do not want to track individual volunteer information for, such as a Boy or Girl Scouts Troop or a 4-H Club. The record can hold the contact information for the group, and you can keep track of hours served and number of participants without keeping a detailed record for individuals.

Service Records

Volgistics' volunteer tracking software for parks and recreation features complete service histories in each volunteer record, showing hours served along with the times and dates of assignments. Our easily understandable reports allow you to view this information by volunteer, or in summary reports for groups of volunteers. Additionally, you can set quotas for your volunteers, making it easy to track who has met their service requirements.

If volunteers are required to complete service hours for court, or school, related community service, Volgistics makes tracking these easy. Enter the number of hours required and the date service must be completed by, and then use Volgistics' powerful reporting features to find whether or not volunteers have completed the mandate. With the optional VicNet online access module, volunteers can even log-in to see a progress chart toward meeting the goal.

Online Volunteer Portal

If you choose to include our VicNet internet access module, your volunteers can access their own profiles from any connected device. Volunteers can access this by signing in to a secure portal, at which point they can download forms, schedule assignments, add contacts, and receive messages. They can even enter their own service hour information and have it automatically become part of their individual service history, saving much-needed time and effort.

Text and Email Volunteers

Stay in touch with your volunteers with Volgistics' built-in communication features. Quickly send email or text messages to one volunteer, selected groups of volunteers, or to all the volunteers in your active records. Our HTML email features allow you to include photos, font choices, tables, and other formatting options to help you get your messages noticed, and our auto messaging options for schedule reminders can help reduce your no-shows!


Create and track volunteer awards, so you can improve participation and morale among your volunteer base. Use the Volgistics' parks and recreation volunteer database management system to create awards based on hours of service, years of service, or other performance measures. The awards can even be set up to apply to just certain groups of volunteers such as youths, seniors, or even groups.

Multi-Site Access

Volgistics' volunteer scheduling and reporting system also includes site-level access for park divisions that oversee individual parks. Operators at the headquarters level can access volunteer records, assignments, and reports. Operators at the site level only have access to data for their own assignment location. This makes it simple to track information for compliance, awards, and general volunteer standardization.

Document Storage

Volgistics’ document storage system can be used to store important volunteer information, such as signed liability waivers that many parks and recreation departments require. Our VicDocs module has the capability to save documents in multiple formats, such as DOC, XLS, JPG, PNG, XLS, and more! This makes it easy to manage documents and find volunteers’ information.

On top of it all, Volgistics provides extensive customer support for their parks and recreation volunteer system customers, with a broad library of video tutorials and a dedicated support team with a quick response time.

Learn More About Volgistics

Are you interested in learning more about Volgistics' parks and recreation volunteer management system? Contact Volgistics to answer any questions you may have or sign up for a free trial account today! Interested in how Volgistics works? Register for a live demonstration!

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