Colleges and universities, public school districts, private academies, and charter schools often offer volunteer opportunities to further their mission for quality education. Volunteers may commit time for fundraising, monitoring after-school activities, and mentoring students. Keeping volunteers engaged and documented is important, and a versatile school volunteer management software can help.
Volgistics is a customizable volunteer management solution for education organizations with robust tracking and reporting capabilities. This scalable platform can serve every organization from colleges and universities with multiple campuses to smaller schools with one building.
Busy volunteer organizers need a modern way to organize volunteer profiles, create text and email updates, manage schedules, and even make custom fields for skill sets and services. As an online volunteer management system, Volgistics provides a wealth of tools for sorting your volunteer base and storing details such as contact information, references, and emergency contacts.
Discover more key features for schools below.
Save managers time and communicate clear timetables to your volunteers with built-in scheduling tools. You can assign dates, tasks, and times to individual volunteers, and create printer-friendly versions by assignment or place. You can also send automatic emails with schedule reminders to volunteers so they can stay informed.
VicNet gives you and your volunteers control over schedules and personal profiles on a platform accessible from any internet-connected computer, tablet, or smartphone, whether at your institution or at home. You can establish rules of conduct and share the necessary information for volunteering. Since a school's schedule can change, this online portal allows organizations to amend their planners alongside volunteers updating their availability. Volunteer leaders can also send communication to volunteers and track substitutes.
With a school, it's important to keep an updated list of who's inside the building. With the VicTouch module, volunteers sign in when they arrive and sign out when they leave. Not only does this record their past service, so you know when they were in the building previously, it also gives you a list of who is currently signed in at any time and their assignments.
Volgistics can help you track whether your members have the proper paperwork to volunteer or have completed ongoing training to remain active. Create custom items to track and apply them to all or certain groups of volunteers, such as orientation attendance or health screenings. Similar to scheduling, you can also send checklist reminders to volunteers who have an item about to expire.
Knowing you have carefully screened volunteers working in your school is crucial. With our partner Verified First, you can start screens and see results right inside Volgistics, so you can simplify and speed up your applicant on-boarding process.
In addition to providing you with a fully online management platform, we offer volunteer sign-in kiosks that integrate with Volgistics, ideal for school lobbies or building entrances. Even without the help of an IT specialist or web developer, you can post a volunteer application form to your school website and configure it to load approved submissions into volunteer profiles. Are you changing databases? We can help convert existing volunteer information into our system to give you an effortless start using Volgistics.