Optimize PDF files

Tip of the Week July 20, 2020

With Volgistics, you can include PDF documents as attachments that you send to your volunteers or Coordinators. When you do this, it is a good practice to always optimize the file you’re sending. This reduces the file size, which has a number of advantages. It ensures your message will be delivered if the recipient’s ISP limits file sizes, it allows your message to be processed faster which could speed up delivery, and the file will also open faster when the recipients view it.

The method you use to optimize the file will depend on the program you use to create it.

  • If you use Microsoft Word and the Save as function to save in the PDF format, select Minimum Size (publishing online) as the Optimize for option.
  • If you use Adobe Acrobat, use the PDF Optimizer under the Advanced menu.

If you use a different method, program, or version of one of the programs listed to create your PDF files, you may need to search the internet, or refer to the program’s help documentation for information on how to reduce the file size.

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