Document storage is a powerful tool for any organization's volunteer management system. With Volgistics' document storage application for volunteer information, your organization can keep any information about volunteers nearby for future reference in a digital format, saving time and space with a convenient document management tool.
Volgistics' document management software stores volunteer information in one space, allowing your departments to go paperless. The VicDocs module stores and manages electronic documents of several popular file formats, including PDF, DOC, XLS, TXT, JPG, PNG, and more!
If your organization chooses to use VicDocs, you'll be able to upload up to 50 documents for each volunteer, coordinator, Site, Place, or Assignment. Each document can be up to 10 MB in size.
Just like with our VicTouch and VicNet systems, Volgistics bases the price for VicDocs on the maximum number of volunteer records allowed for your account. You can determine the total monthly cost using the Price Calculator or find the price for individual components in the Price List.
With these functions, your organization can keep track of volunteer documentation more easily while also cutting down its paper usage. If you need assistance with your document storage logistics for volunteers, Volgistics' support services are here for you, including our library of video tutorials and our support team.
If you choose not to use VicDocs, Volgistics will still keep a PDF copy of each submitted application form on the Docs tab of the new volunteer record. That way, you'll always be able to see what the form looked like at the time it was submitted. This complementary feature will ensure that any "I Agree" language on the application is preserved.
Volgistics is a secure system, and we take great care to protect your volunteer data. However, the system is not certified as HIPAA-compliant, so we don't recommend storing medical records with the VicDocs feature.
If you have any questions about this additional information, we would love to hear from you! Just visit the support page to send in an inquiry directly to our support staff.
Are you interested in learning more about how Volgistics document management system for volunteers can help your organization improve its volunteer management practices? Contact our support team or sign up for a free trial today! If you are interested in how our Volgistics software works, register for a live demonstration!
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