Volunteer Tracking Software

Track all of your volunteer information with a comprehensive volunteer tracking database. With Volgistics' volunteer tracking capabilities you can keep detailed records for each of your volunteers, allowing you to track everything from hours and tasks to contact information and skill sets.

Tracking Features

Volgistics' volunteer tracking system is able to retain information regarding your volunteers with peak efficiency, keeping it all in a user-friendly interface that's simple to use and customize.


Individual volunteer records utilize an easy-to-understand tab format, keeping information organized so coordinators can find what they need more quickly.


Search for volunteer records easily using first name, last name, phone number, or email address. You can also search for sets of volunteers who fit certain criteria. For example, volunteers with birthdays in the month of May, volunteers who worked the second week of April 2016, and more.

Flags & Types

Assign volunteers with classification types based on factors like their age — senior, adult, or junior — or their skillset — like graphic design, coding, cooking, or something else. System operators can then use these flags to filter volunteers for specific tasks or messages.


Track, schedule, and report on groups of volunteers without having to create a separate record for each individual member of the group. Choose to allow the group leaders to schedule their group online. Learn more about our group tracking features!


Create and save custom "Sets" of volunteers based on information in your volunteer records (e.g. "volunteers who served last year," "volunteers with birthdays in September," etc.). Easily view, print, or email the volunteers in any Set in one easy step.

Text & email management

Manually or automatically send reminders and updates to individual volunteers or coordinators, groups or sets of volunteers, or all volunteers via text messages or email. Volunteers can choose the types of messages they would like to receive, and delivery-tracking software lets you identify ineffective contact methods. Learn More!


Mark selected volunteer records with Tags, then work with the tagged records as a set. Use this feature to view, print, message, or archive these volunteers in a single step.

Volunteer Contacts

Track each volunteer's emergency contact, references, parent or guardian, employer, or any other contact you choose.


Put a face to a name by uploading volunteer photos. If you use VicNet, volunteers can upload their own photos.


Track the requirements volunteers must complete to become and remain active, such as application forms, background or reference checks, health screenings, and training. Instantly see who is missing what requirement.


Easily set up criteria for recognition based on service and let Volgistics do the rest. See who is ready to receive any award, print award eligibility lists, post awards, and view recognition history easily.

Automatic email reminders

Automatically send volunteers schedule and checklist reminders by email.

Birthday lists

Birthday lists appear automatically when you first log in to Volgistics. Update them on a daily, weekly, or monthly basis.

Duplicate checking

Volgistics helps prevent duplicate records by checking to be sure there is not already a record for new volunteers you enter.


Archive the records for volunteers who no longer participate, then optionally restore the archived record if the volunteer returns.

Multi-Site Access

Use Volgistics at one site, or hundreds. Operators at each site will only see the volunteers for their site, while your headquarters sees all volunteer records and sets the standards for all locations. Learn More!

With these functionalities, your organization can easily track and organize volunteers and their activities. On top of all this, your organization can get any support it needs from Volgistics' detailed video tutorials and our free dedicated support team.

Learn More About Volgistics

Learn more about how Volgistics' volunteer tracking software can help your organization manage its volunteer base better. Contact our support team or sign up for a free trial today! If you are interested in how our Volgistics software works, register for a live demonstration!

Try or Buy

Try it for 30 days or create a FULL account today!

Video Tutorials

Learn how to make the most of Volgistics with these video tutorials

Sample Account

Take Volgistics for a test drive with a demo account, pre-loaded with sample data