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Aquarium, Zoo, and Museum

Find out why many aquariums, zoos, and museums choose Volgistics to make the day-to-day tasks of managing volunteers easier.

Recruiting

Opportunities to serve are listed in an online directory that you control. You select the information you want to have displayed for each position and changes you make are automatically incorporated in your online form without the need to involve IT support.

People interested in volunteering fill out online applications that you tailor to the needs of your organization. Choose the fields you want and these are automatically transferred to the volunteer's record when you accept the application. Including fields for recording the applicant's skills and areas of interest makes it easy to match volunteers with the assignments they would like to serve in!

Tracking

Volgistics includes features that allow you to use just the volunteer records you need. Find records or create reports based on the volunteer's age, type, location, service performed, preferences, customized flags and much more.

Save addresses, phone numbers and emails for emergency contacts, employers, references, and parents or guardians for each record. You can also create customizable fields for things that are important to your organization such as parking permits, uniform information, and membership.

Records can also include date histories of the volunteer's standing with your organization, trainings completed, and award history. The Checklist feature makes it easy to track if volunteers have completed mandatory requirements such as new volunteer orientations, guide or docent training, or background checks.

Service Records

A comprehensive history of service hours, dates, times, and assignments is available on each volunteer's record. Customizable service measures are available so you can also track things such as shifts served, visitors helped, or tours given. All service information is linked to our easy to use reports so you can quickly print detailed reports for individuals, or summary reports to see service in specific assignments or departments in your organization.

If volunteers are required to complete a certain number of hours for community service, or to earn membership passes to your aquarium, zoo or museum, Volgistics makes tracking these easy. Enter the number of hours required and the date the service must be completed by, and use Volgistics' powerful reporting features to find whether or not volunteers have completed the mandate. With the optional VicNet online access module, volunteers can even log-in to see a progress chart toward meeting the goal.

Automatic Service Recording

With the optional VicTouch module, volunteers sign-in and sign-out for service at a touch screen kiosk. This automatically creates a detailed service entry on the volunteer's record so service information is available for individual or organization-wide reports-freeing you and your staff from entering volunteer service hours manually!

Text and Email

Keep volunteers up to date using Volgistics' communication features. Text messaging allows you to contact your volunteers quickly. You can also send HTML email messages with photos, fonts and other formatting to all volunteers, selected groups of volunteers or just individuals. Daily or monthly automatic schedule reminder email messages can be sent by email or text to reduce no shows to assignments too! Volgistics also includes mailing label reports designed to be used with all common label brands for postal mailings.

If you choose to include the optional VicNet online access module, volunteers can access their individual account from any Internet connected computer. Volunteers sign-in to the secure portal to download forms, schedule assignments, post service hours, update contact information, receive messages and review their service. Because they can do this without volunteer coordinator involvement, this can save valuable time for busy managers.

Recognition

Create custom awards in your account to recognize volunteers for their dedication and service. You can create different awards for different volunteer types such as youths, adults, or interns. Awards can be based on years of service, or the service hours performed. Volgistics makes finding volunteers eligible for awards, and tracking awards received, easy!

Reporting

Ready-made reports are available to get a wide variety of information. Print lists of trainings completed, awards received, contact information and more. Volunteer service reports can be organized by areas or departments in your organization, or by individual volunteers. You can also customize reports to include the information you need.

Multi-Site Access

Volgistics includes a Site Level Access feature designed for aquariums, zoos and museums that have multiple locations. With this feature, headquarters level operators have access to all volunteer records, assignments and reports, but Site Level Operators can only see information for the location they are assigned to oversee. This feature makes it easy for compliance items, awards, password security settings, field formats, and more to be standardized for the entire organization. Headquarters operators can still create reports for volunteer service at all locations throughout the organization. However, Site Level Operators see a simplified interface that limits volunteer information from being shared between locations.

Conversion

Volgistics has three different options to transfer your existing volunteer information. Choose the method that's right for you depending on the complexity of the data you need transferred, your budget, and the program you're using now. Transferring information allows you to get up and running with Volgistics sooner!


Start a free trial account today and start using Volgistics to make managing your aquarium, zoo or museum volunteers easier!

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