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What Converts

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The Jump-Start service transfers the key volunteer information listed below from your current database into your Volgistics account, saving you from having to re-type much - or all - of your existing data.

Key volunteer information

Field that contains this information in your old database...

Converts to this location in Volgistics...

Core

Last name

Number

Middle name

Title (e.g. Ms., Mr.)

First name

Nickname

Street address line 1

Street address line 2

Street address line 3

City

State/Province

ZIP/Post code

Country

Home phone

Work phone

Cell/Mobile phone

Fax phone

Pager phone

Other phone

Email

Web site

Type

Status

Date active

Date inactive

Life hours

Tab

Core

Core

Core

Core

Core

Core

Core

Core

Core

Core

Core

Core

Core

Core

Core

Core

Core

Core

Core

Core

Core

Core

Core

History

History

Core

Box

Name

Name

Name

Name

Name

Name

Address

Address

Address

Address

Address

Address

Address

Address

Address

Address

Address

Address

Address

Address

Address

Name

Name

Dates

Dates

Statistics

Profile

Date of birth

Age

Spare Dropdown 1 (e.g. Gender, T-shirt size)

Spare Dropdown 2

Spare Dropdown 3

Spare Dropdown 4

Spare Dropdown 5

Spare Dropdown 6

Spare Field 1 (e.g. School name)

Spare Field 2

Spare Field 3

Spare Field 4

Spare Field 5

Spare Field 6

Spare Checkbox 1 (e.g. Uniform Issued?)

Spare Checkbox 2

Spare Checkbox 3

Spare Checkbox 4

Spare Checkbox 5

Spare Checkbox 6

Tab

Profile

Profile

Profile

Profile

Profile

Profile

Profile

Profile

Profile

Profile

Profile

Profile

Profile

Profile

Profile

Profile

Profile

Profile

Profile

Profile

Box

Personal

Personal

Personal

Personal

Personal

Personal

Personal

Personal

Personal

Personal

Personal

Personal

Personal

Personal

Personal

Personal

Personal

Personal

Personal

Personal

Flags

Flag

Tab

Core

Box

Flags

Assignments

Site

Place

Assignment

Role

From date

To date

Tab

Service

Service

Service

Service

Service

Service

Box

Assignments

Assignments

Assignments

Assignments

Assignments

Assignments

Service

Site

Place

Assignment

From date

To date

From time

Hours

Service measure 1 (e.g. Absences, Visits, Tours)

Service measure 2

Service measure 3

Service measure 4

Service measure 5

Service measure 6

Service measure 7

Service measure 8

Service measure 9

Service measure 10

Service measure 11

Service measure 12

Service measure 13

Service measure 14

Tab

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Box

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Service

Checklist items

Item name

Notation

Date performed

Expiration date

Result

Tab

History

History

History

History

History

Box

Dates

Dates

Dates

Dates

Dates

Awards

Award name

Date presented

Tab

History

History

Box

Dates

Dates

Classes

Class name

Notation

Class date

Expiration date

Result

Tab

History

History

History

History

History

Box

Dates

Dates

Dates

Dates

Dates

Contacts

Kind (e.g. Emergency Contact, Reference)

Relationship (e.g. Spouse, Parent)

Last name

First name

Stree address line 1

Stree address line 2

Stree address line 3

City

State/Provice

ZIP/Post code

Home phone

Work phone

Cell/Mobile phone

Email address

Tab

Contacts

Contacts

Contacts

Contacts

Contacts

Contacts

Contacts

Contacts

Contacts

Contacts

Contacts

Contacts

Contacts

Contacts

Box

Contact

Contact

Contact

Contact

Contact

Contact

Contact

Contact

Contact

Contact

Contact

Contact

Contact

Contact

Notes

Notes

Tab

Notes

Box

Notes

Sites, Places, and Assignments

We create Site, Place and Assignment records in your Volgistics database to match the assignment information in your old database. When you click the "Assignments" link on the Volgistics menu, you'll see the Assignments from your old database (if it included any).

These Assignment records will include an Assignment name, and the Volunteers tab will list all of the volunteers who have the assignment.

After the conversion is complete, you can add additional Assignment information, additional assignments, and optionally re-organize the way Assignments appear under Sites and Places.

Checklist

If your old database contains medical test dates, background check dates, certification dates, or life safety training dates; we create Checklist items in your Volgistics account for each of these, however we do not setup the criteria that specifies which volunteers must complete these items, or if they expire. This is something that's easy for you to do after the conversion is complete.

Awards

If your old database contains award records, we create corresponding Awards in your Volgistics account, however we do not setup the criteria that specifies when these awards are presented or which volunteers are eligible for them. This is something that's easy for you to do after the conversion is complete.

FAQs

What if our current database has more than the key volunteer information?

Under the Jump-Start Service we create a volunteer record in Volgistics for each volunteer listed in your old database, and insert the key volunteer information into them. Once we're finished with this you can add any additional information to these volunteer records you'd like. If there are additional pieces of information you want to capture from your old database you can add them to the converted records once we're finished.

Volgistics has a variety of tools that make it easy to add information to many volunteer records at once. For example, you can insert "Flag," "Type," and "History records" en-mass using Tags.

What if our current database does not have all of the key fields?

This is OK. We simply won't transfer any of the key volunteer information that your current database does not contain. You can always add this information to your volunteer records in Volgistics once we finish the transfer.

Can we substitute other fields?

The tools we use to provide the Jump-Start Service are set to convert the key volunteer information listed above. We cannot transfer fields other than those listed. If your old database contains additional fields, you can add-in this additional information after the conversion is complete.

Does it matter how many volunteer records our current database has?

It doesn't affect the Jump-Start service fee; however your Volgistics account's service level must provide enough space for the number of volunteer records you want us to convert from your old system. For example, if your old database contains 900 volunteer records, the Volgistics service level you choose for your account must provide space for at least 900 volunteers.

What if we want to organize our assignments differently in Volgistics?

During the transfer we create "Site," "Place," and "Assignment" records in your Volgistics account to match the assignment information in your old database (if it contains any). Once we have transferred your key volunteer information and you have checked the conversion for completeness you can easily add-to or re-organize your table of Sites, Places, and Assignments in Volgistics. When you re-organize this table, all of the assignment and service records converted from your old system will 'follow' your assignments as you re-organize them in Volgistics.

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