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Daily Availability Field Settings

You can use the Daily availability field properties setup page to configure the Daily availability section on the Profile tab in the volunteer record. To get to the volunteer Profile tab Daily availability field properties setup page, choose Setup from the menu, click on Field options, Profile tab, and then choose Daily Availability.

Daily Availability

Use the following options to decide how you want to track volunteer availability (the times individual volunteers are generally available to serve) in Volgistics.

  • Do not track daily availability: Select this option if you do not want to track daily volunteer availability. Note that if you choose this option, you will not be able to create a Set based on daily availability.

  • Track daily availability on an ongoing basis: Choose this option if you would like the daily availability information entered in this section of the volunteer Profile tab to reflect the volunteer's availability indefinitely, starting from the time it is entered.

  • Track daily availability for these dates only: Choose this option if you want to indicate your volunteers' daily availability for a specified period of dates. This is useful when you want to track daily availability for a special event or season. If you select this option, you should enter a beginning and ending date to indicate the period of time for which you would like to track daily availability.

Track availability for these days of the week

Choose this option if you want to track availability for one or more days of the week. For example, you might want to track daily availability for weekends only. In this case, you would mark the boxes next to Sundays and Saturdays only.

Track daily availability using

  • Actual times: If you choose to track daily availability using actual times, dropdown fields will be provided in the Availability section of the volunteer Profile tab to indicate "From" and "To" times for volunteer availability on specific days of the week.

  • These pre-set intervals: Select this option if you want volunteers to indicate their availability based on pre-set intervals. When this option is chosen, you can customize up to eight intervals. You can enter whatever type of categories make sense for your organization, such as "morning," "afternoon" and "evening," or more specific time ranges, such as "8:00 am - 12:00 pm." The pre-set intervals will show up on the Profile tab in the volunteer record as checkboxes under specific days of the week.

Clear availability

If you would like to remove all availability information from all volunteer records in your database, click the Clear availability button.