List of All Fields¶
Volunteer, Assignment and Coordinator records are organized by tabs, and information is stored in fields on each tab in the record. This help topic provides a list of all possible fields in Volgistics, along with the name of the tab on which each field can be found and the type of field it is.
List of All Fields¶
| Tab | Default Field Name | Field Type |
|---|---|---|
| Core | Last name | Text (30) |
| Core | First name | Text (30) |
| Core | Middle name | Text (30) |
| Core | Nickname | Text (30) |
| Core | Title | Dropdown |
| Core | Number | Number |
| Core | Status | Dropdown |
| Core | Flags | Dropdown |
| Core | Type | Dropdown |
| Core | Kind | Radio Button |
| Core | Group Name | Text (50) |
| Core | Members | Number |
| Core | Participation | Radio Button |
| Core | Street 1 | Text (40) |
| Core | Street 2 | Text (40) |
| Core | Street 3 | Text (40) |
| Core | City | Text (40) |
| Core | State | Dropdown |
| Core | Zip | Zip/Post code |
| Core | Country | Dropdown |
| Core | No postal mail | Checkbox |
| Core | No email | Checkbox |
| Core | No text message (Only appears if text messaging enabled) | Checkbox |
| Core | Primary Phone (Previously Home) | Phone number |
| Core | Ok to call | Checkbox |
| Core | Secondary Phone (Previously Cell) | Phone number |
| Core | Ok to call | Checkbox |
| Core | Work | Phone number |
| Core | Ok to call | Checkbox |
| Core | Text (Only appears if text messaging enabled) | Phone number |
| Core | Fax | Phone number |
| Core | Ok to call | Checkbox |
| Core | Pager | Phone number |
| Core | Ok to call | Checkbox |
| Core | Other | Phone number |
| Core | Ok to call | Checkbox |
| Core | Text (50) | |
| Core | Web site | Text (70) |
| Profile (for volunteers) | Photo | Photo file |
| Profile (for volunteers) | Date of birth | Date |
| Profile (for volunteers) | Age | Number |
| Profile (for volunteers) | Spare dropdown 1 | Dropdown |
| Profile (for volunteers) | Spare dropdown 2 | Dropdown |
| Profile (for volunteers) | Spare dropdown 3 | Dropdown |
| Profile (for volunteers) | Spare dropdown 4 | Dropdown |
| Profile (for volunteers) | Spare dropdown 5 | Dropdown |
| Profile (for volunteers) | Spare dropdown 6 | Dropdown |
| Profile (for volunteers) | Spare field 1 | Variable* |
| Profile (for volunteers) | Spare field 2 | Variable* |
| Profile (for volunteers) | Spare field 3 | Variable* |
| Profile (for volunteers) | Spare field 4 | Variable* |
| Profile (for volunteers) | Spare field 5 | Variable* |
| Profile (for volunteers) | Spare field 6 | Variable* |
| Profile (for volunteers) | Spare checkbox 1 | Checkbox |
| Profile (for volunteers) | Spare checkbox 2 | Checkbox |
| Profile (for volunteers) | Spare checkbox 3 | Checkbox |
| Profile (for volunteers) | Spare checkbox 4 | Checkbox |
| Profile (for volunteers) | Spare checkbox 5 | Checkbox |
| Profile (for volunteers) | Spare checkbox 6 | Checkbox |
| Profile (for volunteers) | Daily availability | Depends on configuration |
| Profile (for volunteers) | My availability is | Dropdown |
| Profile (for volunteers) | From | Date |
| Profile (for volunteers) | to | Date |
| Profile (for volunteers) | I would like to serve up to | Number |
| Profile (for volunteers) | Hours | Dropdown |
| Profile (for volunteers) | Characteristic fields (up to 20 characteristics) | Depends on configuration (unlimited number of items under each characteristic) |
| Profile (for volunteers) | Preference fields (up to 20 preference fields) | Depends on configuration |
| Service | Assignment | Assignment list |
| Service | Role | Dropdown |
| Service | From | Date |
| Service | To | Date |
| Service | Spare date | Date |
| Service | Spare dropdown | Dropdown |
| Service | Spare checkbox | Checkbox |
| Service | Assignment | Assignment list |
| Service | Service Notes (Setting on Service Ground Rules) | Text (500) |
| Service | Merit hours | Hours and minutes |
| Service | Service measure | System field |
| Service | Service measure | System field |
| Service | Service measure | System field |
| Service | Service measure | System field |
| Service | Service measure | System field |
| Service | Service measure | System field |
| Service | Program | Dropdown |
| Service | Starting date | Date |
| Service | Due by | Date |
| Service | Completed on | Date |
| Service | Completed | Checkbox |
| Service | Service required | System field |
| History | Date | Date |
| History | Expires | Date |
| History | Date event | Dropdown |
| History | Class event | Dropdown |
| History | Mail event | Dropdown |
| History | Notation (for Status dates) | Dropdown |
| History | Notation (for Checklist dates) | Dropdown |
| History | Notation (for Award dates) | Dropdown |
| History | Notation (for Class dates) | Dropdown |
| History | Notation (for Date dates) | Dropdown |
| History | Notation (for Mail dates) | Dropdown |
| History | Spare date | Date |
| History | Spare dropdown | Dropdown |
| History | Spare checkbox | Checkbox |
| History | Spare text | Text (24) |
| History | Date entered | Date |
| History | Start date | Date |
| History | Stop date | Date |
| Contacts | Last name | Text (30) |
| Contacts | First name | Text (30) |
| Contacts | Middle name | Text (30) |
| Contacts | Nickname | Text (30) |
| Contacts | Title | Dropdown |
| Contacts | Street 1 | Text (40) |
| Contacts | Street 2 | Text (40) |
| Contacts | Street 3 | Text (40) |
| Contacts | City | Text (40) |
| Contacts | State | Dropdown |
| Contacts | Zip | Zip/Post code |
| Contacts | Country | Dropdown |
| Contacts | Primary Phone (Previously Home) | Phone number |
| Contacts | Ok to call | Checkbox |
| Contacts | Secondary Phone (Previously Cell) | Phone number |
| Contacts | Ok to call | Checkbox |
| Contacts | Work | Phone number |
| Contacts | Ok to call | Checkbox |
| Contacts | Fax | Phone number |
| Contacts | Ok to call | Checkbox |
| Contacts | Pager | Phone number |
| Contacts | Ok to call | Checkbox |
| Contacts | Other | Phone number |
| Contacts | Ok to call | Checkbox |
| Contacts | Text (50) | |
| Contacts | Web site | Text (70) |
| Contacts | Kind | Dropdown |
| Contacts | Relationship | Dropdown |
| Contacts | Employer name | Text (50) |
| Contacts | Contacted | Dropdown |
| Contacts | Verified | Date |
| Contacts | Spare date | Date |
| Contacts | Spare field | Text (30) |
| Notes | Notes | Memo |
| Vic | Access Disabled | Checkbox |
| Vic | Temporary Password | Password |
| Vic | Share my schedule | Checkbox |
| Docs (for volunteer records) | Document Type (Only appears if VicDocs enabled) (Settings on Documents Tab Setup) | Dropdown |
| Site | Site | Text (72) |
| Site | Type | Dropdown |
| Site | Street 1 | Text (40) |
| Site | Street 2 | Text (40) |
| Site | Street 3 | Text (40) |
| Site | City | Text (40) |
| Site | State | Dropdown |
| Site | Zip | Zip/Post code |
| Site | Country | Dropdown |
| Site | Primary Phone (Previously Home) | Phone number |
| Site | Ok to call | Checkbox |
| Site | Secondary Phone (Previously Cell) | Phone number |
| Site | Ok to call | Checkbox |
| Site | Work | Phone number |
| Site | Ok to call | Checkbox |
| Site | Fax | Phone number |
| Site | Ok to call | Checkbox |
| Site | Pager | Phone number |
| Site | Ok to call | Checkbox |
| Site | Other | Phone number |
| Site | Ok to call | Checkbox |
| Site | Text (50) | |
| Site | Web site | Text (70) |
| Site | Spare dropdown 1 | Dropdown |
| Site | Spare dropdown 2 | Dropdown |
| Site | Spare dropdown 3 | Dropdown |
| Site | Spare dropdown 4 | Dropdown |
| Site | Spare dropdown 5 | Dropdown |
| Site | Spare dropdown 6 | Dropdown |
| Site | Spare field 1 | Variable |
| Site | Spare field 2 | Variable |
| Site | Spare field 3 | Variable |
| Site | Spare field 4 | Variable |
| Site | Spare field 5 | Variable |
| Site | Spare field 6 | Variable |
| Site | Spare checkbox 1 | Checkbox |
| Site | Spare checkbox 2 | Checkbox |
| Site | Spare checkbox 3 | Checkbox |
| Site | Spare checkbox 4 | Checkbox |
| Site | Spare checkbox 5 | Checkbox |
| Site | Spare checkbox 6 | Checkbox |
| Docs (for Site records) | Document Type (Only appears if VicDocs enabled) (Settings on Documents Tab Setup) | Dropdown |
| Place | Place | Text (72) |
| Place | Type | Dropdown |
| Place | Street 1 | Text (40) |
| Place | Street 2 | Text (40) |
| Place | Street 3 | Text (40) |
| Place | City | Text (40) |
| Place | State | Dropdown |
| Place | Zip | Zip/Post code |
| Place | Country | Dropdown |
| Place | Primary Phone (Previously Home) | Phone number |
| Place | Ok to call | Checkbox |
| Place | Secondary Phone (Previously Cell) | Phone number |
| Place | Ok to call | Checkbox |
| Place | Work | Phone number |
| Place | Ok to call | Checkbox |
| Place | Fax | Phone number |
| Place | Ok to call | Checkbox |
| Place | Pager | Phone number |
| Place | Ok to call | Checkbox |
| Place | Other | Phone number |
| Place | Ok to call | Checkbox |
| Place | Text (50) | |
| Place | Web site | Text (70) |
| Place | Spare dropdown 1 | Dropdown |
| Place | Spare dropdown 2 | Dropdown |
| Place | Spare dropdown 3 | Dropdown |
| Place | Spare dropdown 4 | Dropdown |
| Place | Spare dropdown 5 | Dropdown |
| Place | Spare dropdown 6 | Dropdown |
| Place | Spare field 1 | Variable |
| Place | Spare field 2 | Variable |
| Place | Spare field 3 | Variable |
| Place | Spare field 4 | Variable |
| Place | Spare field 5 | Variable |
| Place | Spare field 6 | Variable |
| Place | Spare checkbox 1 | Checkbox |
| Place | Spare checkbox 2 | Checkbox |
| Place | Spare checkbox 3 | Checkbox |
| Place | Spare checkbox 4 | Checkbox |
| Place | Spare checkbox 5 | Checkbox |
| Place | Spare checkbox 6 | Checkbox |
| Docs (for Place records) | Document Type (Only appears if VicDocs enabled) (Settings on Documents Tab Setup) | Dropdown |
| Assignment | Assignment | Text (72) |
| Assignment | Cluster | Dropdown |
| Assignment | Status | Dropdown |
| Assignment | Advertise | Checkbox |
| Assignment | Sign-in option | Checkbox |
| Assignment | Schedule reminders | Checkbox |
| Assignment | Street 1 | Text (40) |
| Assignment | Street 2 | Text (40) |
| Assignment | Street 3 | Text (40) |
| Assignment | City | Text (40) |
| Assignment | State | Dropdown |
| Assignment | Zip | Zip/Post code |
| Assignment | Country | Dropdown |
| Assignment | Primary Phone (Previously Home) | Phone number |
| Assignment | Ok to call | Checkbox |
| Assignment | Secondary Phone (Previously Cell) | Phone number |
| Assignment | Ok to call | Checkbox |
| Assignment | Work | Phone number |
| Assignment | Ok to call | Checkbox |
| Assignment | Fax | Phone number |
| Assignment | Ok to call | Checkbox |
| Assignment | Pager | Phone number |
| Assignment | Ok to call | Checkbox |
| Assignment | Other | Phone number |
| Assignment | Ok to call | Checkbox |
| Assignment | Text (50) | |
| Assignment | Web site | Text (70) |
| Assignment | Spare dropdown 1 | Dropdown |
| Assignment | Spare dropdown 2 | Dropdown |
| Assignment | Spare dropdown 3 | Dropdown |
| Assignment | Spare dropdown 4 | Dropdown |
| Assignment | Spare dropdown 5 | Dropdown |
| Assignment | Spare dropdown 6 | Dropdown |
| Assignment | Spare field 1 | Variable |
| Assignment | Spare field 2 | Variable |
| Assignment | Spare field 3 | Variable |
| Assignment | Spare field 4 | Variable |
| Assignment | Spare field 5 | Variable |
| Assignment | Spare field 6 | Variable |
| Assignment | Spare checkbox 1 | Checkbox |
| Assignment | Spare checkbox 2 | Checkbox |
| Assignment | Spare checkbox 3 | Checkbox |
| Assignment | Spare checkbox 4 | Checkbox |
| Assignment | Spare checkbox 5 | Checkbox |
| Assignment | Spare checkbox 6 | Checkbox |
| Description | Duties | Memo |
| Description | Qualifications | Memo |
| Description | Directions | Memo |
| Profile tab (for Assignments) | Availability needed | Dropdown |
| Profile tab (for Assignments) | From | Date |
| Profile tab (for Assignments) | To | Date |
| Profile tab (for Assignments) | Volunteers serve up to | Number |
| Profile tab (for Assignments) | Hours | Dropdown |
| Docs (for Assignment records) | Document Type (Only appears if VicDocs enabled) (Settings on Documents Tab Setup) | Dropdown |
| Coordinator | Last name | Text (30) |
| Coordinator | First name | Text (30) |
| Coordinator | Middle name | Text (30) |
| Coordinator | Nickname | Text (30) |
| Coordinator | Title | Dropdown |
| Coordinator | Street 1 | Text (40) |
| Coordinator | Street 2 | Text (40) |
| Coordinator | Street 3 | Text (40) |
| Coordinator | City | Text (40) |
| Coordinator | State | Dropdown |
| Coordinator | Zip | Zip/Post code |
| Coordinator | Country | Dropdown |
| Coordinator | No postal mail | Checkbox |
| Coordinator | No email | Checkbox |
| Coordinator | No text message (Only appears if text messaging enabled) | Checkbox |
| Coordinator | Primary Phone (Previously Home) | Phone number |
| Coordinator | Ok to call | Checkbox |
| Coordinator | Secondary Phone (Previously Cell) | Phone number |
| Coordinator | Ok to call | Checkbox |
| Coordinator | Work | Phone number |
| Coordinator | Ok to call | Checkbox |
| Coordinator | Text (Only appears if text messaging enabled) | Phone number |
| Coordinator | Fax | Phone number |
| Coordinator | Ok to call | Checkbox |
| Coordinator | Pager | Phone number |
| Coordinator | Ok to call | Checkbox |
| Coordinator | Other | Phone number |
| Coordinator | Ok to call | Checkbox |
| Coordinator | Text (50) | |
| Coordinator | Web site | Text (70) |
| Coordinator | Position | Dropdown |
| Coordinator | Spare lookup | Dropdown |
| Coordinator | Spare date | Date |
| Coordinator | Spare date | Date |
| Coordinator | Job title | Text (30) |
| Coordinator | Relationship | Dropdown |
| Coordinator | Spare lookup | Dropdown |
| Coordinator | Spare checkbox | Checkbox |
| Coordinator | Spare date | Date |
| Docs (for Coordinator records) | Document Type (Only appears if VicDocs enabled) (Settings on Documents Tab Setup) | Dropdown |
* Fields with the Variable field type may be configured to be:¶
- Text (24)
- Date
- Number (whole)
- Number (1 decimal place)
- Number (2 decimal places)
- Currency
- Social security number