List of All Fields¶
Volunteer, Assignment and Coordinator records are organized by tabs, and information is stored in fields on each tab in the record. This help topic provides a list of all possible fields in Volgistics, along with the name of the tab on which each field can be found and the type of field it is.
List of All Fields¶
| Tab | Default Field Name | Field Type | Set Rules Available |
|---|---|---|---|
| Core | Last name | Text (30) | |
| Core | First name | Text (30) | |
| Core | Middle name | Text (30) | |
| Core | Nickname | Text (30) | |
| Core | Title | Dropdown | |
| Core | Number | Number | |
| Core | Status | Dropdown | • Current status • Past status • Status dates |
| Core | Flags | Dropdown | Flags |
| Core | Type | Dropdown | Type |
| Core | Kind | Radio Button | Kind |
| Core | Group Name | Text (50) | |
| Core | Members | Number | |
| Core | Participation | Radio Button | |
| Core | Street 1 | Text (40) | |
| Core | Street 2 | Text (40) | |
| Core | Street 3 | Text (40) | |
| Core | City | Text (40) | |
| Core | State | Dropdown | State or Province |
| Core | Zip | Zip/Post code | Zip code |
| Core | Country | Dropdown | Country |
| Core | No postal mail | Checkbox | Postal Mail |
| Core | No email | Checkbox | Email Validity |
| Core | No text message (Only appears if text messaging enabled) | Checkbox | Text Number Validity |
| Core | Primary Phone (Previously Home) | Phone number | |
| Core | Ok to call | Checkbox | |
| Core | Secondary Phone (Previously Cell) | Phone number | |
| Core | Ok to call | Checkbox | |
| Core | Work | Phone number | |
| Core | Ok to call | Checkbox | |
| Core | Text (Only appears if text messaging enabled) | Phone number | |
| Core | Fax | Phone number | |
| Core | Ok to call | Checkbox | |
| Core | Pager | Phone number | |
| Core | Ok to call | Checkbox | |
| Core | Other | Phone number | |
| Core | Ok to call | Checkbox | |
| Core | Text (50) | ||
| Core | Web site | Text (70) | |
| Core | Site | Dropdown | Site |
| Profile (for volunteers) | Photo | Photo file | Photo |
| Profile (for volunteers) | Date of birth | Date | Birthday |
| Profile (for volunteers) | Age | Number | Age |
| Profile (for volunteers) | Spare dropdown 1 | Dropdown | Spare dropdown |
| Profile (for volunteers) | Spare dropdown 2 | Dropdown | Spare dropdown |
| Profile (for volunteers) | Spare dropdown 3 | Dropdown | Spare dropdown |
| Profile (for volunteers) | Spare dropdown 4 | Dropdown | Spare dropdown |
| Profile (for volunteers) | Spare dropdown 5 | Dropdown | Spare dropdown |
| Profile (for volunteers) | Spare dropdown 6 | Dropdown | Spare dropdown |
| Profile (for volunteers) | Spare field 1 | Variable* | Spare field |
| Profile (for volunteers) | Spare field 2 | Variable* | Spare field |
| Profile (for volunteers) | Spare field 3 | Variable* | Spare field |
| Profile (for volunteers) | Spare field 4 | Variable* | Spare field |
| Profile (for volunteers) | Spare field 5 | Variable* | Spare field |
| Profile (for volunteers) | Spare field 6 | Variable* | Spare field |
| Profile (for volunteers) | Spare checkbox 1 | Checkbox | Spare checkbox |
| Profile (for volunteers) | Spare checkbox 2 | Checkbox | Spare checkbox |
| Profile (for volunteers) | Spare checkbox 3 | Checkbox | Spare checkbox |
| Profile (for volunteers) | Spare checkbox 4 | Checkbox | Spare checkbox |
| Profile (for volunteers) | Spare checkbox 5 | Checkbox | Spare checkbox |
| Profile (for volunteers) | Spare checkbox 6 | Checkbox | Spare checkbox |
| Profile (for volunteers) | Daily availability | Depends on configuration | Daily Availability |
| Profile (for volunteers) | My availability is | Dropdown | |
| Profile (for volunteers) | From | Date | |
| Profile (for volunteers) | to | Date | |
| Profile (for volunteers) | I would like to serve up to | Number | |
| Profile (for volunteers) | Hours | Dropdown | |
| Profile (for volunteers) | Characteristic fields (up to 20 characteristics) | Depends on configuration (unlimited number of items under each characteristic) | Characteristics |
| Profile (for volunteers) | Preference fields (up to 20 preference fields) | Depends on configuration | |
| Service | Assignment | Assignment list | • Assignment Role • Assignment Cluster |
| Service | Role | Dropdown | • Assignment Role • Assignment Cluster |
| Service | From | Date | • Assignment Role • Assignment Cluster |
| Service | To | Date | • Assignment Role • Assignment Cluster |
| Service | Spare date | Date | |
| Service | Spare dropdown | Dropdown | |
| Service | Spare checkbox | Checkbox | |
| Service | Assignment | Assignment list | Service |
| Service | Service Notes (Setting on Service Ground Rules) | Text (500) | |
| Service | Merit hours | Hours and minutes | Service |
| Service | Service measure | Depends on configuration (up to 14 available) | Service |
| Service | Program | Dropdown | Mandatory Service |
| Service | Starting date | Date | Mandatory Service |
| Service | Due by | Date | Mandatory Service |
| Service | Completed on | Date | Mandatory Service |
| Service | Completed | Checkbox | Mandatory Service |
| Service | Service required | System field | Mandatory Service |
| History | Date | Date | • Award dates • Checklist dates • Class dates • Date dates • Mail dates • Status dates |
| History | Expires | Date | • Award dates • Checklist dates • Class dates • Date dates • Mail dates • Status dates |
| History | Date event | Dropdown | Date dates |
| History | Class event | Dropdown | Class dates |
| History | Mail event | Dropdown | Mail dates |
| History | Notation (for Status dates) | Dropdown | Status dates |
| History | Notation (for Checklist dates) | Dropdown | Checklist dates |
| History | Notation (for Award dates) | Dropdown | Award dates |
| History | Notation (for Class dates) | Dropdown | Class dates |
| History | Notation (for Date dates) | Dropdown | Date dates |
| History | Notation (for Mail dates) | Dropdown | Mail dates |
| History | Spare date | Date | • Award dates • Checklist dates • Class dates • Date dates • Mail dates • Status dates |
| History | Spare dropdown | Dropdown | • Award dates • Checklist dates • Class dates • Date dates • Mail dates • Status dates |
| History | Spare checkbox | Checkbox | • Award dates • Checklist dates • Class dates • Date dates • Mail dates • Status dates |
| History | Spare text | Text (24) | • Award dates • Checklist dates • Class dates • Date dates • Mail dates • Status dates |
| History | Date entered | Date | Date entered |
| History | Start date | Date | Start date |
| History | Stop date | Date | Stop date |
| Contacts | Last name | Text (30) | |
| Contacts | First name | Text (30) | |
| Contacts | Middle name | Text (30) | |
| Contacts | Nickname | Text (30) | |
| Contacts | Title | Dropdown | |
| Contacts | Street 1 | Text (40) | |
| Contacts | Street 2 | Text (40) | |
| Contacts | Street 3 | Text (40) | |
| Contacts | City | Text (40) | |
| Contacts | State | Dropdown | |
| Contacts | Zip | Zip/Post code | |
| Contacts | Country | Dropdown | |
| Contacts | Primary Phone (Previously Home) | Phone number | |
| Contacts | Ok to call | Checkbox | |
| Contacts | Secondary Phone (Previously Cell) | Phone number | |
| Contacts | Ok to call | Checkbox | |
| Contacts | Work | Phone number | |
| Contacts | Ok to call | Checkbox | |
| Contacts | Fax | Phone number | |
| Contacts | Ok to call | Checkbox | |
| Contacts | Pager | Phone number | |
| Contacts | Ok to call | Checkbox | |
| Contacts | Other | Phone number | |
| Contacts | Ok to call | Checkbox | |
| Contacts | Text (50) | ||
| Contacts | Web site | Text (70) | |
| Contacts | Kind | Dropdown | |
| Contacts | Relationship | Dropdown | |
| Contacts | Employer name | Text (50) | |
| Contacts | Contacted | Dropdown | |
| Contacts | Verified | Date | |
| Contacts | Spare date | Date | |
| Contacts | Spare field | Text (30) | |
| Notes | Notes | Memo | |
| Vic | Access Disabled | Checkbox | |
| Vic | Temporary Password | Password | |
| Vic | Share my schedule | Checkbox | |
| Docs (for volunteer records) | Document Type (Only appears if VicDocs enabled) (Settings on Documents Tab Setup) | Dropdown | |
| Site | Site | Text (72) | |
| Site | Type | Dropdown | |
| Site | Street 1 | Text (40) | |
| Site | Street 2 | Text (40) | |
| Site | Street 3 | Text (40) | |
| Site | City | Text (40) | |
| Site | State | Dropdown | |
| Site | Zip | Zip/Post code | |
| Site | Country | Dropdown | |
| Site | Primary Phone (Previously Home) | Phone number | |
| Site | Ok to call | Checkbox | |
| Site | Secondary Phone (Previously Cell) | Phone number | |
| Site | Ok to call | Checkbox | |
| Site | Work | Phone number | |
| Site | Ok to call | Checkbox | |
| Site | Fax | Phone number | |
| Site | Ok to call | Checkbox | |
| Site | Pager | Phone number | |
| Site | Ok to call | Checkbox | |
| Site | Other | Phone number | |
| Site | Ok to call | Checkbox | |
| Site | Text (50) | ||
| Site | Web site | Text (70) | |
| Site | Spare dropdown 1 | Dropdown | |
| Site | Spare dropdown 2 | Dropdown | |
| Site | Spare dropdown 3 | Dropdown | |
| Site | Spare dropdown 4 | Dropdown | |
| Site | Spare dropdown 5 | Dropdown | |
| Site | Spare dropdown 6 | Dropdown | |
| Site | Spare field 1 | Variable | |
| Site | Spare field 2 | Variable | |
| Site | Spare field 3 | Variable | |
| Site | Spare field 4 | Variable | |
| Site | Spare field 5 | Variable | |
| Site | Spare field 6 | Variable | |
| Site | Spare checkbox 1 | Checkbox | |
| Site | Spare checkbox 2 | Checkbox | |
| Site | Spare checkbox 3 | Checkbox | |
| Site | Spare checkbox 4 | Checkbox | |
| Site | Spare checkbox 5 | Checkbox | |
| Site | Spare checkbox 6 | Checkbox | |
| Docs (for Site records) | Document Type (Only appears if VicDocs enabled) (Settings on Documents Tab Setup) | Dropdown | |
| Place | Place | Text (72) | |
| Place | Type | Dropdown | |
| Place | Street 1 | Text (40) | |
| Place | Street 2 | Text (40) | |
| Place | Street 3 | Text (40) | |
| Place | City | Text (40) | |
| Place | State | Dropdown | |
| Place | Zip | Zip/Post code | |
| Place | Country | Dropdown | |
| Place | Primary Phone (Previously Home) | Phone number | |
| Place | Ok to call | Checkbox | |
| Place | Secondary Phone (Previously Cell) | Phone number | |
| Place | Ok to call | Checkbox | |
| Place | Work | Phone number | |
| Place | Ok to call | Checkbox | |
| Place | Fax | Phone number | |
| Place | Ok to call | Checkbox | |
| Place | Pager | Phone number | |
| Place | Ok to call | Checkbox | |
| Place | Other | Phone number | |
| Place | Ok to call | Checkbox | |
| Place | Text (50) | ||
| Place | Web site | Text (70) | |
| Place | Spare dropdown 1 | Dropdown | |
| Place | Spare dropdown 2 | Dropdown | |
| Place | Spare dropdown 3 | Dropdown | |
| Place | Spare dropdown 4 | Dropdown | |
| Place | Spare dropdown 5 | Dropdown | |
| Place | Spare dropdown 6 | Dropdown | |
| Place | Spare field 1 | Variable | |
| Place | Spare field 2 | Variable | |
| Place | Spare field 3 | Variable | |
| Place | Spare field 4 | Variable | |
| Place | Spare field 5 | Variable | |
| Place | Spare field 6 | Variable | |
| Place | Spare checkbox 1 | Checkbox | |
| Place | Spare checkbox 2 | Checkbox | |
| Place | Spare checkbox 3 | Checkbox | |
| Place | Spare checkbox 4 | Checkbox | |
| Place | Spare checkbox 5 | Checkbox | |
| Place | Spare checkbox 6 | Checkbox | |
| Docs (for Place records) | Document Type (Only appears if VicDocs enabled) (Settings on Documents Tab Setup) | Dropdown | |
| Assignment | Assignment | Text (72) | |
| Assignment | Cluster | Dropdown | |
| Assignment | Status | Dropdown | |
| Assignment | Advertise | Checkbox | |
| Assignment | Sign-in option | Checkbox | |
| Assignment | Schedule reminders | Checkbox | |
| Assignment | Street 1 | Text (40) | |
| Assignment | Street 2 | Text (40) | |
| Assignment | Street 3 | Text (40) | |
| Assignment | City | Text (40) | |
| Assignment | State | Dropdown | |
| Assignment | Zip | Zip/Post code | |
| Assignment | Country | Dropdown | |
| Assignment | Primary Phone (Previously Home) | Phone number | |
| Assignment | Ok to call | Checkbox | |
| Assignment | Secondary Phone (Previously Cell) | Phone number | |
| Assignment | Ok to call | Checkbox | |
| Assignment | Work | Phone number | |
| Assignment | Ok to call | Checkbox | |
| Assignment | Fax | Phone number | |
| Assignment | Ok to call | Checkbox | |
| Assignment | Pager | Phone number | |
| Assignment | Ok to call | Checkbox | |
| Assignment | Other | Phone number | |
| Assignment | Ok to call | Checkbox | |
| Assignment | Text (50) | ||
| Assignment | Web site | Text (70) | |
| Assignment | Spare dropdown 1 | Dropdown | |
| Assignment | Spare dropdown 2 | Dropdown | |
| Assignment | Spare dropdown 3 | Dropdown | |
| Assignment | Spare dropdown 4 | Dropdown | |
| Assignment | Spare dropdown 5 | Dropdown | |
| Assignment | Spare dropdown 6 | Dropdown | |
| Assignment | Spare field 1 | Variable | |
| Assignment | Spare field 2 | Variable | |
| Assignment | Spare field 3 | Variable | |
| Assignment | Spare field 4 | Variable | |
| Assignment | Spare field 5 | Variable | |
| Assignment | Spare field 6 | Variable | |
| Assignment | Spare checkbox 1 | Checkbox | |
| Assignment | Spare checkbox 2 | Checkbox | |
| Assignment | Spare checkbox 3 | Checkbox | |
| Assignment | Spare checkbox 4 | Checkbox | |
| Assignment | Spare checkbox 5 | Checkbox | |
| Assignment | Spare checkbox 6 | Checkbox | |
| Description | Duties | Memo | |
| Description | Qualifications | Memo | |
| Description | Directions | Memo | |
| Profile tab (for Assignments) | Availability needed | Dropdown | |
| Profile tab (for Assignments) | From | Date | |
| Profile tab (for Assignments) | To | Date | |
| Profile tab (for Assignments) | Volunteers serve up to | Number | |
| Profile tab (for Assignments) | Hours | Dropdown | |
| Docs (for Assignment records) | Document Type (Only appears if VicDocs enabled) (Settings on Documents Tab Setup) | Dropdown | |
| Coordinator | Last name | Text (30) | |
| Coordinator | First name | Text (30) | |
| Coordinator | Middle name | Text (30) | |
| Coordinator | Nickname | Text (30) | |
| Coordinator | Title | Dropdown | |
| Coordinator | Street 1 | Text (40) | |
| Coordinator | Street 2 | Text (40) | |
| Coordinator | Street 3 | Text (40) | |
| Coordinator | City | Text (40) | |
| Coordinator | State | Dropdown | |
| Coordinator | Zip | Zip/Post code | |
| Coordinator | Country | Dropdown | |
| Coordinator | No postal mail | Checkbox | |
| Coordinator | No email | Checkbox | |
| Coordinator | No text message (Only appears if text messaging enabled) | Checkbox | |
| Coordinator | Primary Phone (Previously Home) | Phone number | |
| Coordinator | Ok to call | Checkbox | |
| Coordinator | Secondary Phone (Previously Cell) | Phone number | |
| Coordinator | Ok to call | Checkbox | |
| Coordinator | Work | Phone number | |
| Coordinator | Ok to call | Checkbox | |
| Coordinator | Text (Only appears if text messaging enabled) | Phone number | |
| Coordinator | Fax | Phone number | |
| Coordinator | Ok to call | Checkbox | |
| Coordinator | Pager | Phone number | |
| Coordinator | Ok to call | Checkbox | |
| Coordinator | Other | Phone number | |
| Coordinator | Ok to call | Checkbox | |
| Coordinator | Text (50) | ||
| Coordinator | Web site | Text (70) | |
| Coordinator | Position | Dropdown | |
| Coordinator | Spare lookup | Dropdown | |
| Coordinator | Spare date | Date | |
| Coordinator | Spare date | Date | |
| Coordinator | Job title | Text (30) | |
| Coordinator | Relationship | Dropdown | |
| Coordinator | Spare lookup | Dropdown | |
| Coordinator | Spare checkbox | Checkbox | |
| Coordinator | Spare date | Date | |
| Docs (for Coordinator records) | Document Type (Only appears if VicDocs enabled) (Settings on Documents Tab Setup) | Dropdown |
* Fields with the Variable field type may be configured to be:¶
- Text (24)
- Date
- Number (whole)
- Number (1 decimal place)
- Number (2 decimal places)
- Currency
- Social security number