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Customize Themes for Application Forms

Online application forms can be customized or branded to match your organization's color scheme. This is a great way to unify your forms with your organization's volunteer program. Even if your organization doesn't have a specific color palette, the theming options are a fun way to customize the aesthetics of your forms. If you make specific forms for different events, each form can have its own theme to make it easily identifiable.

This help topic explains how to set or update the color theme for your forms.

The first step is to get to the Setup page in your account used to customize the theme for a form. To do this:

  1. Choose Setup from the menu.
  2. Click the link for the form you'd like to customize the theming options for or click Create a Form to start a new application from scratch.

    Application Forms in Setup

  3. Click the Theming link.

    Image of Theming Options

The page is divided into two sections. The Application Form Theming section for setting the color of the different elements on the form, and the Preview section to get a quick idea of how the selections will look. The Application Form Theming section is on the left and Preview section is on the right. Or, when your screen width is narrow the Application Form Theming section is at the top and the Preview section is below.

This help topic is designed to help you use the Theming Setup page, plus explain more about where your choices appear.

Selecting a Color

To update a color, click on the field you'd like to change and use one of the following options:

  • Using the Hex field, you can delete the current color, and then enter the hexadecimal notation for the color you'd like.
  • You can also use the color slider and color gradient to manually select the color you'd like.
  • The color selector will also have a section labeled Other Colors which will show all the colors that have been selected for other elements on the form. If you'd like the selected field to match with another you've already configured, you can select it from the Other Colors section.
  • Additionally, if you use Google Chrome or Microsoft Edge, the color selector will include an eye dropper tool that you can use to select a color elsewhere on your screen to use for that field.

Example Color Selector

If you're trying to enter an exact color, entering the value in the Hex field will give the most accurate result. Color codes are in standard hexadecimal color notation. This is the color notation used in HTML (Hypertext markup language) to specify color attributes for web page elements. Hexadecimal color notation includes the number sign or hashtag character (#) followed by a six character color value in hexadecimal notation (hex).

Sometimes another department in your organization such as the marketing department can supply the color codes if your organization has a predetermined color scheme. If not, there are many resources available online such as the HTML Color Values page of the W3 School's website.

These are some examples of hex color notation:

#FFFFFF (white)
#0000000 (black)
#FF0000 (red)
#1D9945 (green)

If you'd rather not change each color setting separately, and don't need to match a predetermined color palette, we've come up with a wide variety of default color schemes that you can select with a touch of the button. See the Default Themes section below for more information.

Preview Color Selection

The Preview section of the page gives you a quick way to see how your color selections will appear on your form. Because each account can be set up differently, the view is simplified. If you want to see exactly how the color selections will look, you can save your choices and then return to the form's main Setup page and click the Preview button in the Links section. However, keep in mind that if you save your changes you will need to reenter the previous colors if you want to revert to what was selected before.

The Desktop view is shown in the preview by default. This is what the user will see if they're on a desktop or laptop computer. Use the menu items at the bottom to preview other views. For example, select Mobile if you want to see the color selections when the user is on a tablet or cell phone. You can interact with the preview if you'd like to see more. For example, you can select a checkbox or radio button to see how it will look when an applicant chooses that option.

If you do not like your color choices and have not saved them, you can click the Reset button at the bottom of the Application Form Theming section to return the color selections to their previous values.

Image of Reset Button

Considerations for ADA/WCAG Compliance

Your choices for the colors of the elements on the application forms can impact whether or not the forms meet the standards for the Americans with Disabilities Act (ADA) and Web Content Accessibility Guidelines (WCAG). For example, selecting the same color, or colors with similar hues and saturation, for text and background (or primary and secondary) elements will make it difficult for applicants to read the text or see the element.

We recommend making sure your choices provide enough contrast to make them easily viewable for all users. To meet WCAG 2.0 compliance, this means a color contrast ratio of 4.5:1 or higher. There are many contrast checkers online that can help you see if your color choices have a sufficient ratio. We found a good one on the WebAIM website.

To check your choices, you just need to get the hex values for the colors of the elements that will appear on the same part of the page. For example, the Background and Text colors for the Title.

Image of Color Fields

Take these values and put them into the foreground and background fields of the contrast checker. The checker will calculate the ratio so you can see if it is above 4.5:1. Here's how this looks on the WebAIM website.

Example of WebAIM Website

Color Fields

If you're not familiar with the terms for the different form elements, it may be difficult to tell which part of the form are controlled by which fields. To help with this, we selected Midnight for the Default Theme and then selected contrasting colors for the elements.


Here's where the Background and Text appear for the Title.

Image of Title Fields

Your heading can also include your organization's logo. If you need help adding your organization's logo, see the Upload Logo help topic.


Here's where the Background color is used for the Body.

Image of Body Fields

Content Cards

Similar information and fields are grouped together on the application with content cards. This is where the Background and Text fields are used for the Content Cards.

Image of Content Cards


The term buttons refers to the clickable parts of your forms. Buttons can be text, checkboxes, radio buttons, or the more traditional rectangle shape with text. In this case, the Background color choice is used for the rectangle and the Text color choice is used for the text inside of the rectangle. Here's where the Background and Text choices appear for Buttons.

Image of Buttons


Here's where the Input field color is used.

Image of Other Items

The Loading spinner color will automatically show in the Preview section when that color choice field is in focus.

Default Themes

There are over 25 different default themes that allow you to change all of the Color Fields at once. These default themes were professionally designed with complimentary color choices to allow you to quickly select a color palette that invokes your organization's mission. You can go from sleek and modern to nautical or woodsy with just a touch of a button. You could even change the application's theme to match the nature of an event if you're making different applications for different events.

To select a theme, just expand the sections under the Default Themes heading and then click on the choices until you find one that you like. Once you've found it, save your choice and you're good to go. After you select a default theme, you can change individual color fields to tweak the appearance if you'd like.