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Application Form Overview

With Volgistics you can collect information from prospective volunteers using online volunteer application forms, and then immediately use that information in your database without having to enter it manually.

Here's how online application forms work:

  • You start by setting up an application form in the settings area (or you can start with one of the default application forms that came with your Volgistics account). This is where you specify what information you want to collect through your form, and how the form is organized.
  • You add a link to your application form wherever you want it to appear on your own web site. Now you're ready to start receiving applications!
  • Prospective volunteers complete your form online, and submit it. Volgistics checks to be sure applicants provide all of the information you require, that they have read, acknowledged, and signed any volunteer policies you included, and that things like zip or post codes were entered in a proper format.
  • Once an applicant submits their form, Volgistics can automatically send them a confirmation email to let them know you've received their information and explain what happens next.
  • Submitted volunteer application forms appear right away in your Volgistics Mailbox for screening. Forms you choose to receive become new volunteer records in your database. Any documents the applicant submitted will be added to the Docs tab of the applicant's record. From here you perform whatever additional processing is appropriate for new applicants.
  • Volgistics automatically saves a PDF copy of the completed application form on the volunteer's record.

You may create more than one online volunteer application form in Volgistics. This flexibility is important for:

  • Organizations that use the Site Level Access feature and want to have a different application form for each of their Sites.
  • Organizations that manage special events can create application forms for each event.
  • Having different application forms for different types of volunteers, such as Juniors and Adults.
  • Having a comprehensive application form for ongoing volunteers; and a separate short registration form for registering one-time volunteers for special events.

When you create multiple application forms, you can add links to your various forms from different locations on your web site or from different web sites altogether. For example, you might have a permanent web page for recruiting regular ongoing volunteers from which you link your comprehensive volunteer application form, plus a separate web page promoting a one-time event from which you have a link to a short volunteer registration form used to sign up one-time volunteers for that event.

Visit these additional topics for more information about setting-up and using online volunteer application forms: