2020 Kemptville Live Music Festival - Volunteer Application

Welcome to the 6th Annual Kemptville Live Music Festival! We look forward to working with all our volunteers to make great things happen again!

Please complete this application form if you are interested in becoming a 2020 festival volunteer. Once you complete the form, click the submit button at the bottom.

You will receive a separate email once your application has been approved.

Contact Information

Our primary method of communicating with you is via email. If you do not have your own email address, please provide a trusted email address that we can use and know that messages will be delivered to you. Note: you cannot share the same email address with another volunteer.

First name:

Last name:

City:

Home phone:

OK to call me here

Cell phone:

OK to call me here

Email address:

Demographic Information

You may optionally provide the following age-range information. It is used only to help us get a better idea of the demographic make-up of our volunteers. T-Shirt size is used for volunteer shirts to be worn during the event.

Age range:

T-Shirt size:

High school volunteer hours:

Volunteer experience, training and skills

Please share any experience or skills you have that may be relevant to volunteering at a music or other type of festival.

Volunteer experience:

Kemptville Live Music Festival 2018

Kemptville Live Music Festival 2019

Volunteer at other events

Certifications

If you plan to work in the Bar and have not previously submitted your Smart Serve Card to us, please email us a copy of your Smart Serve card to:

volunteer@kemptvillelivemusicfestival.com

Note to organizers

Please share any information you would like the organizers to consider in the approval of your volunteer application.

Festival Onsite Plans

Festival Onsite Plans:

Plan to camp

Plan to park onsite

Email Preferences

We like to keep volunteers informed of important news, schedules, and volunteer opportunities by email, however will not send you any email you prefer not to receive. Use the checkboxes below to select the kinds of email you would like to receive from us.

Emergency Contact Information

First name:

Last name:

Home phone:

* OK to call here

Cell phone:

OK to call here

Email address:

Relationship:

Language

Please indicate any languages where you might be able to assist us in communicating with festival attendees. Fluency is not required, but you should be proficient enough to carry on a conversation. Please check all that apply.

Allergies or Assistance Required

Please describe any allergies or assistance required while onsite at the event.

Volunteer Information Center (VIC)

Please create a password. Make note of the password that you have chosen. The password will give you access to the Volunteer Information Center where you can manage your personal information and schedules once your application is approved.

Note: you cannot share an email address with another volunteer as the scheduling system requires a unique email address for each individual volunteer.

Your password is case sensitive.

Please enter a password that:

Is between 8 and 30 characters long
Contains both letters and numbers.

Password:

Confirm password:

Photo ID and Code of Conduct Consent

Kemptville Live Music Festival Volunteer

PHOTO ID CONSENT

I agree to my photo being used for security purposes during the KLMF event. Once your application has been approved, you will be given access to our Volunteer Information Center (VIC) where you can upload your photo.

CODE OF CONDUCT CONSENT - Please read carefully

Your offer to volunteer your services is truly appreciated. It is important to remind ourselves that we represent the Kemptville Live Music Festival (KLMF) in our volunteer role. Four years of planning and goodwill have gone into where we are today. While we are planning for our fifth annual event, we are also building our foundation for subsequent years. You are the face of the KLMF and many of the impressions formed about the event will be based on your behaviour and attitude as you fulfill your volunteer assignments.

This Festival is a “made-in Kemptville” event and it is our responsibility to ensure that we are all seen as ambassadors of the festival.

We expect, therefore, that in your volunteer role, you will behave professionally, with respect and courtesy in all interactions that you have with other volunteers, artists, patrons, officials, invited guests and VIPs.

When you are wearing the KLMF logo either on or off shift you are representing our organization and beliefs. The festival is also being built on a strong foundation of customer service and we expect that you maintain that quality as you represent the KLMF.

We expect that you will honour your assigned times and duties. The entire festival is being built on a basic foundation of having the right number of volunteers with the appropriate skills in place to ensure that the event will be successful.

The following list outlines some basic expectations for you to consider as you accept your Volunteer role:

• Each volunteer will be expected to attend mandatory meetings for training and protocol leading up to the event.

• Each volunteer is expected to work a minimum of three 4-hour shifts or a total of 12 hours.

• Be on time for the start of your volunteer assignment.

• Check into the Volunteer HQ before your initial shift to receive your T-shirt, Lanyard and admissions bracelet.

• Report to your “Lead” at the beginning of your shift.

• Respect the festival rules and protect the festival grounds.

• Be positive, polite and courteous to all with whom you are in contact.

• KLMF reserves the right to revoke volunteer privileges without notice and may prevent future volunteer participation.

You may be privy to confidential information before, during and after the festival and as such please respect the fact that the information you have was given to you in confidence and is to be used for KLMF purposes only.

The following actions and inappropriate behaviour by our volunteers will not be tolerated and will result in immediate revoking of your volunteer status and a request to exit the festival grounds:

• Carrying and/or consuming illegal substances on the festival venue.

• Consuming alcohol or cannabis during your volunteer shifts and /or intoxication during volunteer shifts or while wearing KLMF clothing.

• Using your phone or other electronics unless it is required for your volunteer shift.

• Addressing media inquiries on behalf of KLMF without authorization.

• Use of media or social media to discredit or compromise the success of KLMF.

• Conducting yourself in any way that is unsafe, inappropriate or prejudicial to the festival and the festival venue. This clause is very broad and may include but is not limited to:

• Violations of the KLMF Harassment Policy;

• Unsafe use of Festival vehicles and machinery;

• Theft or damage of Festival property or of property belonging to patrons and other volunteers;

• Rudeness to Festival guests including patrons, volunteers, artists and any other person on the venue;

• Willful damage of the Festival site;

• Unauthorized access to restricted areas;

• Unauthorized use of KLMF Volunteer T-shirts, ID lanyards and access wrist bands.

• Using your volunteer position to solicit for other causes or events.

ACKNOWLEDGEMENT OF VOLUNTEER CODE OF CONDUCT

I have read and accept the expectations of the Kemptville Live Music Festival (KLMF) Volunteer Code of Conduct. I commit to delivering my best work in a pleasant manner while representing KLMF. I understand the behaviours and actions listed in the code of conduct deemed as inappropriate. I understand that engaging in those actions or any other actions deemed to be inappropriate by the KLMF organizers may result in my volunteer privileges for this and subsequent festivals being revoked without appeal and that I will be expected to leave the festival grounds without incident.

I Agree