Volunteering at Harvest of Hope Pantry is provided at-will, and does not create an employment relationship. Volunteers are not entitled to compensation or benefits from Harvest of Hope Pantry, and Harvest of Hope Pantry or the volunteer can cease services at any time, with or without notice. As a volunteer, you are not entitled to workers' compensation, and agree to hold Harvest of Hope Pantry free of liability from any injury occurring as a result of volunteering.
The volunteer desires to work as a volunteer for Harvest of Hope Pantry and engage in the activities related to being a volunteer. In consideration for being permitted to engage in volunteer activities, the volunteer hereby freely, voluntarily, and without duress executes this release under the following terms:
Release and Waiver: The volunteer does hereby release and forever discharge and hold harmless Harvest of Hope Pantry and its successors, assigns, directors, officers and employees (collectively, the “Released Parties”) from any and all liability, claims, and demands of whatever kind or nature, either in law or in equity, which arise or may hereafter arise from the volunteer’s activities with Harvest of Hope Pantry. The volunteer understands that this Release discharges Harvest of Hope Pantry from any liability or claim that the volunteer may have against the Released Parties with respect to any bodily injury, personal injury, illness, death, or property damage that may result from the volunteer’s activities with Harvest of Hope Pantry, whether caused by the negligence of Harvest of Hope Pantry or its officers, directors, employees, agents, or otherwise. The volunteer also understands that Harvest of Hope Pantry does not assume any responsibility for or obligation to provide financial assistance or other assistance, including but not limited to medical, health, or disability insurance in the event of injury or illness.
Medical Treatment: The volunteer does hereby release and forever discharge the Released Parties from any claim whatsoever which arises or may hereafter arise on account of any first aid, treatment, or service rendered in connection with the volunteer’s activities with Harvest of Hope Pantry.
Assumption of the Risk: The volunteer understands that the activities include work that may be hazardous to the volunteer, including but not limited to lifting, bending, and the risk of injury from falling objects. The volunteer hereby expressly and specifically assumes the risk of injury or harm in the activities and releases the Released Parties from all liability for injury, illness, death, or property damage resulting from the activities.
I HAVE CAREFULLY READ, CLEARLY UNDERSTAND, AND VOLUNTARILY SIGN THIS WAIVER AND RELEASE AGREEMENT. I AM AWARE THAT I AM RELEASING CERTAIN LEGAL RIGHTS THAT I MAY OTHERWISE HAVE.
Client Confidentiality Policy: The volunteers of Harvest of Hope Pantry will, to the best of their ability, ensure confidentiality and privacy in regard to confidential information which includes, but it is not limited to: information concerning the history, records, and discussions about the people served by the agency, donors, vendors, volunteers, and past or current employees. The very fact that an individual is served by Harvest of Hope Pantry must be kept private or confidential; disclosure can be made only under specified conditions, which are described below, for reasons relating to law enforcement and fulfillment of our mission. This means that staff and volunteers shall not disclose any information about a person, including the fact that he/she is or is not served by our organization or demographic information about this individual to anyone outside of this organization. Confidential information may not be removed from Harvest of Hope Pantry premises without express authorization.
No information requested by someone outside Harvest of Hope Pantry will be given over the telephone.
Neither confirm nor deny a person’s use of services and/or presence at the pantry. Exception: For afternoon clients, please refer to the Client Services Manager. Personal and sensitive client information, including whether an individual is a client here, or any other information in their client record, should not be shared with anyone. Any questions regarding this should be directed to the Executive Director. No information about individuals or their personnel records will be released to state, federal, or other agencies without prior written release by the client, and all requests for information will be handled by the Executive Director or other authorized personnel only. If records are inspected by an outside agency, they must be specifically authorized to do so by the Executive Director. The taking of notes, copying of records, or removal of records is specifically prohibited in such cases. Staff and volunteers will not discuss any client information with unauthorized individuals, whether on or off duty. Refrain from talking specifically about a client’s confidential matters or situations that may easily identify a client. Interact with clients in the most private, quiet and confidential manner possible when receiving names, registration information, and when discussing personal situations. Clients are not authorized to search through mail. Only distribute mail to the addressee once you have seen an ID of some sort. Written approval for an alternative person to pick up is required. You are advised not to discuss confidential information outside Harvest of Hope Pantry. When confidential information is discussed within Harvest of Hope Pantry, it shall be done strictly on a “need to know” basis. Your obligation to maintain the confidentiality of Harvest of Hope Pantry and client information remains even after you are no longer serving the organization.
Photographic Release: The volunteer does hereby grant and convey unto Harvest of Hope Pantry all rights, title, and interest in any and all photographic images, video or audio recordings made by Harvest of Hope Pantry during the volunteer’s activities with Harvest of Hope Pantry. Furthermore, the volunteer understands that he/she must notify Harvest of Hope Pantry in writing if he/she does not wish to be a part of publicity materials or if a legal parent or guardian does not permit their minor to be a part of publicity materials.
Other Volunteer Rules and Procedures:
As a Volunteer you are required to abide by the following:
Volunteers are not to give clients money, gifts, rides, or provide any other special favors which might show favoritism while working at the Pantry.
At no time should volunteers bring a client to your home, or disclose your address.
As a courtesy to our clients, please refrain from talking on your cell phone, texting, or wearing headphones while on your shift.
Food is to go to clients only and may not be used by staff or volunteers. Food that is ‘extra’ or ‘leftover’ may not be given to staff or volunteers.
Harvest of Hope Pantry is not responsible for lost or stolen items. Please be sure to leave any valuables at home or in your vehicle.
For your safety when working at the Pantry, wear flat, closed toe shoes.
Any incidents or altercations must be reported immediately to a staff member and detailed in writing.
I hereby acknowledge that I have read, understand, and agree to the Harvest of Hope Volunteer Waiver, Client Confidentiality Policy, Photographic Release and other rules. This agreement is in effect for the duration of your volunteer partnership with Harvest of Hope Pantry.
(Volunteers under the age of 18 must have a parent or legal guardian sign for them, and enter the name of the signee in the box above)