In consideration of the undersigned volunteer's (the "Volunteer") participation in volunteer work with The Oregon Humane Society ("OHS"), the Volunteer executes this Waiver and Release, Consent and Authorization for Medical Care and Costs, and Volunteer Agreement (collectively, the "Agreement") as of the date below. Volunteer understands that this Agreement includes, among other things, a waiver of the ability to bring claims against OHS as an entity and its past and present directors, officers, employees, representatives, volunteers, and agents, in both their individual and professional capacities (collectively, the "Released Parties") for any and all personal illnesses or injuries, damages, or losses relating to or arising from volunteering at OHS.
WAIVER AND RELEASE AGREEMENT:
Understanding of Risk. The Volunteer is aware that volunteering at an animal shelter, including working with shelter animals, can be hazardous. Animals are unpredictable and the shelter environment can be unsafe. Volunteer will be exposed to, for example, animal feces, allergens, and zoonotic diseases, which could pose risks to Volunteer and Volunteer's pets. Volunteer hereby acknowledges, understands, and assumes the risks posed by volunteering at OHS, which could include, but are not limited to, death, illness, physical harm, mental harm, psychological harm, property damage, property loss, pet illness, pet harm, pet death, or any other damage.
RELEASE AND WAIVER OF LIABILITY AND COVENANT NOT TO SUE:
Volunteer recognizes that OHS has granted the Volunteer the privilege of volunteering at OHS. In consideration of that privilege, the Volunteer and his/her/their heirs, executors, administrators, and assigns, hereby assume all risks and dangers of the Volunteer's work at OHS and forever release, acquit, and discharge the Released Parties from all present and future liability from any and all claims, demands, or causes of action (including costs and attorneys' fees) arising out of or in any way connected, whether directly or indirectly, to the Volunteer's work at OHS, including, without limitation, any and all claims arising in whole or in part out of the negligence of any one or more of the Released Parties or third parties. It is the intention of the undersigned that this waiver and release cover Volunteer's work on OHS property and with off-site volunteer activities such as OHSTAR, Adoption Outreach, Foster Care, Special Events, etc.
CONSENT AND AUTHORIZATION FOR MEDICAL CARE AND COSTS:
Should an accident or other medical emergency occur while Volunteer is participating in the volunteer program at the OHS facilities, while en route to or from an OHS sponsored event, or at an off-site event, Volunteer hereby gives consent for Released Parties to seek, authorize, and obtain medical treatment for the Volunteer to the extent the Released Parties deem it necessary and appropriate.
Volunteer will assume full responsibility for any and all costs, billings, and debts incurred as a result of medical treatment or services performed to treat injuries or illnesses associated with or occurring during the Volunteer's volunteering at OHS.
Volunteer represents and warrants that Volunteer has personal or organizational health insurance while volunteering at OHS.
I understand that if my volunteer application is accepted, I will be serving OHS in a volunteer capacity and I have no expectation of payment, compensation or reimbursement for my service.
I will treat all animals, people and property that I come in contact with through my activities as a volunteer OHS with respect.
I will refrain from using profanity and will conduct myself with courtesy at all times.
I agree to commit to regularly volunteering a minimum of twelve (12) hours per month for the first three (3) months, and then will strive to volunteer 8 hours per month thereafter. If I volunteer as a foster parent, I will strive to accept one foster assignment per 6 months.
I will be on time for any scheduled shifts I have agreed to fill. I will sign in and sign out for my shift at the on-site volunteer computer, or from home on the Volunteer Information Center (VIC). If I am unable to record my hours in either of those two ways I will report any time I spend for OHS-related activities via e-mail or phone in a timely manner. I understand that accurate tracking of my volunteer hours directly aids in OHS's ability to obtain grant funding.
As a regular volunteer I will wear an OHS apron, access card and name badges at all times while volunteering. As a foster parent I will have my access card and name badge with me at all times when I am in the shelter. If I am working an event I will wear an OHS apron unless another uniform is required. I will not use the OHS apron for non-OHS-related activities. I will arrive for volunteer shifts appropriately dressed in closed-toe shoes, long pants and clothing appropriate for my assignment. If I am wearing shorts or open-toed shoes, I understand that I may be asked to leave due to safety risks. For safety purposes, when working with animals I will refrain from wearing excessive or hanging jewelry, or cover it to prevent snagging. Additionally, strong perfume or aftershave is not permitted. I understand that each volunteer is a representative of OHS in the eyes of the public and will refrain from exhibiting controversial clothing or tattoos with would make others uncomfortable.
If I am no longer able to volunteer at OHS, I will return my name badge, apron, access card and keys to OHS immediately. I understand that when I return the items mentioned above, they may be considered a charitable donation.
I understand that safe volunteering at OHS requires use of all senses and that many situations and circumstances will arise that require my full and undivided attention. I will refrain from talking on cell phones, texting, using earphones or earbuds, etc. while working with animals or the general public. Multitasking while volunteering may expose the animals or others to unforeseen dangers and therefore reduces everyone's safety.
OHS is committed to maintaining an alcohol and drug free environment. Volunteer activities are not to be performed under the influence of alcohol, illegal substances, or any drug(s) (prescription or otherwise) that may affect the ability to give full, unimpaired attention to tasks. Additionally, possession of a firearm or weapon while on OHS property or while on OHS business is prohibited.
I understand that the first point of contact at OHS is a leadership member in the area in which I am volunteering. My secondary contact is the Volunteer Department Manager or Supervisor. If a communication problem or conflict exists with another volunteer or a staff member, I will report the issue immediately to a leadership member in the Volunteer Department office.
Discrimination/Harassment. I understand that OHS does not tolerate discrimination or harassment. This policy applies to all volunteers and it covers discrimination or harassment by volunteers, employees of OHS, including supervisors and management, as well as board members, clients, vendors, or other third parties with whom OHS has business dealings. Examples of prohibited behavior include but are not limited to:
• Offensive jokes, slurs, verbal abuse and epithets, degrading comments, and/or the display of objects or pictures or other offensive conduct;
• Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature whenever:
• Submission to such conduct is made either explicitly or implicitly a term or condition of volunteering; or
• Submission to or rejection of such conduct by an individual is used as a basis for volunteering decisions affecting such individual; or
• Such conduct has the purpose or effect of unreasonably interfering with volunteer’s performance or creating an intimidating, hostile or offensive working environment.
All incidents of alleged discrimination or harassment must be promptly reported to the Volunteer Department Manager or Supervisor. Complaints should include the details of the incident or incidents, the names of the individuals involved and the names of any witnesses. Volunteers must report any incidents of harassment immediately so that complaints can be investigated.
OHS will promptly investigate reports of harassment or discrimination and will take appropriate action it deems necessary. To the extent possible, the investigation of a complaint and any subsequent action taken in response to the complaint will be confidential.
OHS will not tolerate retaliation of any kind against volunteers based upon their allegations regarding discrimination or harassment. If any volunteer or employee engages in harassment or discrimination, immediate remedial action will be taken.
If I have submitted a complaint of discrimination or discriminatory harassment addressed under this policy, I agree to immediately make a further complaint if the conduct I believe is discrimination or discriminatory harassment continues.
I understand that the following activities are prohibited on OHS’s social media sites:
• Posting social media content that purports to represent the position, viewpoint, statements, opinions or conclusions of OHS, its donors, business partners, service providers or vendors. Volunteers should indicate that their posts represent their own personal views and not necessarily the opinions of OHS, its donors, business partners, service providers or vendors.
• Using social media to threaten physical violence against OHS clients, donors, employees, other volunteers, business partners, service providers and vendors or to harass such individuals based on their color, race, national origin, religious beliefs or practices, gender, actual or perceived sexual orientation, age, disability or perceived disability, gender identity/expression, age, marital/partnership status, parental status or military service.
• Posting OHS’ proprietary or other confidential business information, including but not limited to private information about OHS’ donors, volunteers, employees, clients, investigation cases, service providers and suppliers, OHS’ financial information, non-public operational procedures and techniques that have a commercial value and strategic business plans.
• Using social media to engage in libelous, defamatory, obscene, violent, maliciously false or otherwise egregious behavior directed at or implicating OHS, its clients, donors, volunteers, employees, business partners, service providers and vendors; activity that evidences a reckless/gross disregard for OHS’ business interests or serious disparagement of OHS’ products and services.
• Posting information about animals that are not available to the public in areas other than the internal Facebook page. At no time will I take photos of, or talk publicly about animals being held in protective custody.
OHS reserves the right to remove or report postings they find to be in violation of any of the above requirements.
I give OHS the right and permission to use my name, likeness and voice, together with my endorsement or testimonial (whether written or oral), in all types of advertising and promotion. This right and permission includes photographs, video recordings, audio recordings and all other media in which my name, likeness or voice may be reproduced.
I understand that OHS will own any materials and inventions I prepare or make that are related to my participation as an OHS volunteer, whether or not made on my own time or in a volunteer capacity. OHS will also own any materials or inventions I prepare or make during donated hours or using OHS resources or facilities. I will sign any additional papers OHS requests to allow OHS to obtain patent, copyright or trademark protection in its name for these materials and inventions.
I understand and agree that all records, forms, applications, mail lists, passwords, security codes, correspondence, messages or any other entities belonging to the Oregon Humane Society and/or bearing their logo and/or name, are the sole property of OHS and may not be disseminated, used/published/sold without the written consent of the President/CEO of OHS. Any information related to OHS clients, donors, applicants, board members, volunteers and staff members is the property of OHS and may not be removed from OHS or disclosed to external parties without the express written authorization of the President/CEO. Confidential information and proprietary information obtained during and throughout volunteering with OHS may not be used by any volunteer for the purpose of furthering current or future outside employment or activities or for obtaining personal gain or profit.
I understand that volunteering at OHS is a privilege and that my active volunteer status at OHS may be discontinued at any time, for any reason.
I further understand that if I have 30 or lower reported hours for the previous six (6) months, my active status as a volunteer may be removed unless I have made other arrangements in advance with the Volunteer Department.
I acknowledge that I have read, understand and agree to all of the guidelines and agreements discussed above. I understand and agree that if any provision of this Agreement is found to be unenforceable in any way, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. I represent and warrant that I have the authority to enter into this agreement. I am participating at my own risk, and that I have read the foregoing terms and conditions of this release.