Please complete this application form if you are interested in becoming a Hays County Food Bank volunteer.

*Any applicant under the age of 18 must have a parent or legal guardian sign our liability waiver before they can volunteer. This waiver will be sent to you separately via the email AFTER completing activation instructions.

*Any interested volunteer under the age of 13 must have a parent or legal guardian accompany them at all times while they volunteer, and the parent is required to have an active volunteer account.

Once you complete the application form, click the green CONTINUE button at the bottom of the page.

PLEASE NOTE: APPLICATIONS ARE NOT ACTIVE WHEN SUBMITTED. You will NOT be able to access the online scheduling form until your application is activated. Please read the ORIENTATION MANUAL for activation instructions.

Contact Information

Volunteer Information Center

We provide an online "Volunteer Information Center" where volunteers may check their schedules, update their information, and receive messages. Please select the password you would like to use to access the online Volunteer Information Center.


Electronic Communications

We like to keep volunteers informed of important news, schedules, and volunteer opportunities by email. However, we will not send you any email you prefer not to receive. Use the checkboxes below to select the kinds of email you would like to receive from us.

PLEASE NOTE: if you opt out of emails, you will not receive details about any special events you're signed up for.

Emergency Contact

Confidentiality Agreement & Liability Waiver

I shall respect the privacy concerns of the people we serve, and shall hold in confidence all information obtained in the course of professional service, whether that information is obtained through written records or daily interaction with the person. Therefore, I will not disclose an individual’s confidences to anyone except:

(1) As mandated by the law

(2) To prevent a clear and immediate danger to a person or persons

(3) Where I am compelled to do so by a court or pursuant to the rules of a court

I shall store or dispose of professional records in ways that maintain confidentiality.

I shall possess a professional attitude that upholds confidentiality toward the people we serve, colleagues, applicants, and any sensitive issue arising within the non-profit.

I, upon my termination and/or resignation, shall maintain client and coworker confidentiality, and I shall hold confidential any information about sensitive situations within this nonprofit.

I understand that violation of this confidentiality statement may be grounds for immediate dismissal as a volunteer.

This release and waiver of liability by Volunteer Candidate (Volunteer) releases Hays County Food Bank (HCFB), a nonprofit corporation organized and existing under the laws of the State of Texas and each of its directors, officers, employees, and agents. The Volunteer desires to provide volunteer services for HCFB and engage in activities related to serving as a volunteer.

Volunteer understands the scope of Volunteer’s relationship with HCFB is limited to a volunteer position and that no compensation is expected in return for services provided by Volunteer; that HCFB will not provide any benefits traditionally associated with employment to Volunteer, and that Volunteer is responsible for their own insurance coverage in the event of personal injury or illness as a result of Volunteer’s services to HCFB.

1. Waiver and Release: I, the Volunteer, release and forever discharge and hold harmless HCFB and its successors and assigns from any and all liability, claims, and demands of whatever kind or nature, either in law or in equity, which arise or may hereafter arise from the services I provide to HCFB. I understand and acknowledge that this Release discharges HCFB from any liability or claim that I may have against HCFB with respect to bodily injury, personal injury, illness, death, or property damage that may result from the services I provide to HCFB or occurring while I am providing volunteer services.

2. Insurance: Further I understand that HCFB does not assume any responsibility for or obligation to provide me with financial or other assistance, including but not limited to medical, health or disability benefits or insurance of any nature in the event of my injury, illness, death or damage to my property. I expressly waive any such claim for compensation or liability on the part of HCFB beyond what may be offered freely by HCFB in the event of such injury or medical expenses incurred by me.

3. Medical Treatment: I hereby Release and forever discharge HCFB from any claim whatsoever which arises or may hereafter arise on account of any first-aid treatment or other medical services rendered in connection with an emergency during my tenure as a volunteer with HCFB.

4. Assumption of Risk: I understand that the services I provide to HCFB may include activities that may be hazardous to me including, but not limited to loading and unloading materials, handling food, glass, and chemicals involving inherently dangerous activities. As a volunteer, I hereby expressly assume the risk of injury or harm from these activities and Release HCFB from all liability for injury, illness, death or property damage resulting from the services I provide as a volunteer or occurring while I am providing volunteer services.

5. Other: As a volunteer, I expressly agree that this Release is intended to be as broad and inclusive as permitted by the laws of the State of Texas and that this Release shall be governed by and interpreted in accordance with the laws of the State of Texas. I agree that in the event that any clause or provision of this Release is deemed invalid, the enforceability of the remaining provisions of this Release shall not be affected.

Media Release

I hereby grant Hays County Food Bank and its representatives (including, but not limited to: photographers, videographers, reporters, publishers, agencies, and community partners) the right to reproduce and use my likeness in any manner or in any medium to help promote Hays County Food Bank’s efforts to feed the hungry (ie: publication, promotion, illustration, advertising, or trade). I understand that my likeness may be used in a way that may not accurately reflect my lifestyle or me, and that my name will not be used in such situations. I agree that all originals and reproductions of any likeness produced by and/or for Hays County Food Bank will remain property of Hays County Food Bank.

I hereby waive the right to receive any payment for signing this release and allowing Hays County Food Bank to use any of the materials described above. I also waive the right to inspect or approve finished photographs, audio, video, multimedia, or advertising recordings on either copy, printed matter, computer generated images, and other electronic media that may be used in conjunction or the eventual use where they may be applied. I irrevocably hold Hays County Food Bank and its agencies and representatives harmless from any and all claims, liabilities, damages, and expenses associated with authorized use of the above materials. I understand that my representatives or I cannot revoke this release.

I acknowledge that I have read and accept these conditions, that I fully understand the contents of this form, and that this release is binding upon me, my heirs, legal representatives, and assigns.

Parent/Guardian (If Volunteer Under 18)

If you are under 18 years of age at time of application, please check the box below. An additional form will be sent to the email you provided for your Parent/Guardian to sign when you successfully activate your account.

Intellectual Property Agreement

I desire to be a volunteer with HCFB. I acknowledge that I may, in the course of my volunteering with HCFB, have access to or create (alone or with others) confidential and/or proprietary information and intellectual property that is of value to HCFB. I understand that this makes my position one of trust and confidence. I understand HCFB’s need to limit disclosure and use of confidential and/or proprietary information and intellectual property. I understand that all restrictions are for the purpose of enabling HCFB to fulfill its humanitarian mission, to maintain donors, customers and clients, to develop and maintain new or unique products and processes, to protect the integrity and future of the HCFB. THEREFORE, I agree to the following:

1. Definitions.

“Confidential Information” shall include but not be limited to: (i) information relating to HCFB’s financial, regulatory, personnel or operational matters, (ii) information relating to HCFB clients, customers, beneficiaries, suppliers, donors, employees, volunteers, sponsors or business associates and partners, (iii) trade secrets, know-how, inventions, discoveries, techniques, processes, methods, formulae, ideas, technical data and specifications, research and development activities, computer programs and designs, (iv) contracts, product plans, sales and marketing plans, business plans and (v) all information not generally known outside of HCFB regarding HCFB and its business, regardless of whether such information is in written, oral, electronic, digital or other form and regardless of whether the information originates from HCFB or HCFB’s agents.

“Intellectual Property” shall include but not be limited to: (i) all inventions, discoveries, techniques, processes, methods, formulae, ideas, technical data and specifications, research and development activities, computer programs and designs (including improvements and enhancements and regardless of patentability), (ii) trade secrets and know-how, (iii) all copyrightable material that is conceived, developed, or made by me, alone or with others, (iv) trademarks and service marks and (v) all other intellectual property.

Intellectual Property shall only include intellectual property created by me: (i) in the course of volunteering or using HCFB time, equipment, information or materials, and (ii) within one (1) year after termination of volunteering and relating directly to work done during volunteering.

Intellectual Property may be in any form, including but not limited to written, oral, electronic, digital or other form.

2. Disclosure and Ownership of Intellectual Property.

I (i) shall promptly and fully disclose to HCFB any and all Intellectual Property, (ii) agree that all Intellectual Property shall be owned by HCFB, (iii) agree to and do hereby assign, transfer and convey to HCFB the entire right, title and interest in and to all Intellectual Property, (iv) will execute and deliver any and all documents, take all actions and render any and all assistance reasonably requested by HCFB, during or at any time after volunteering, to establish HCFB’s ownership of, or to enable HCFB to obtain patents to or register copyrights of, any Intellectual Property, and (v) acknowledge that all Intellectual Property that is copyrightable subject matter shall be automatically owned by HCFB. In the event HCFB is unable for any reason whatsoever to secure my signature to any document required to apply for or execute any patent, copyright, or other applications with respect to Intellectual Property, I hereby irrevocably appoint HCFB and its authorized officers and agents as my agents and attorneys-in-fact to execute and file any such application and to do all other acts to further the prosecution and issuance of patents, copyrights, or other rights with respect to Intellectual Property with the same legal force and effect as if executed by me. As a reminder, Intellectual Property shall only include intellectual property created by me (i) in the course of volunteering or using HCFB time, equipment, information or materials, and (ii) within one (1) year after termination of volunteering and relating directly to work done during volunteering.

3. Ownership and Return of Material. All materials, including but not limited to business information, files, research, records, memoranda, books, lists, computer disks, hardware, software, cell phones and other wireless devices, documents, drawings, models, apparatus, sketches, designs and any other embodiment of Confidential Information or Intellectual Property received by me during volunteering, and any tangible embodiments of such materials created by me, alone or with others, whether confidential or not, are the property of HCFB. I shall return to HCFB all such materials, including copies thereof, in my possession or under my control upon termination of volunteering for whatever reason or upon the request of HCFB. The return of such materials shall take place within twenty-four (24) hours of notice of termination or upon request of HCFB, whichever comes first.

I represent that the above restrictions are necessary to protect HCFB’s legitimate interests, and that these restrictions will not prevent me from volunteering.


I understand that I must review the orientation online located at before I can begin volunteering.

I Agree

I understand and agree that submitting this application form does not automatically register me as a Hays County Food Bank volunteer, and that there may be certain qualifications I must meet, including the acceptance of established volunteer policies and procedures before I may begin volunteering.
By submitting this form, I attest that the information I have provided on the form is true and accurate.