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Using Online Volunteer Application Forms
Video Tutorial

Using Online Volunteer Application Forms


With Volgistics you can collect information from prospective volunteers using online volunteer application forms, and then immediately use that information in your database without having to enter it manually.

Here's how online application forms work:

  • You start by setting up an application form in the settings area (or you can start with one of the default application forms that came with your Volgistics account). This is where you specify what information you want to collect through your form, and how the form is organized.
  • You add a link to your application form wherever you want it to appear on your own web site. Now you're ready to start receiving applications!
  • Prospective volunteers complete your form online, and submit it. Volgistics checks to be sure applicants provide all of the information you require, and that things like zip or post codes were entered in a proper format.
  • Once an applicant submits their form, Volgistics can automatically send them a confirmation email to let them know you've received their information and explain what happens next.
  • Submitted volunteer application forms appear right away in your Volgistics Mailbox for screening. Forms you choose to receive become new volunteer records in your database. From here you perform whatever additional processing is appropriate for new applicants.
  • Volgistics automatically saves a PDF copy of the completed application form on the volunteer's record. .


You may create more than one online volunteer application form in Volgistics. This flexibility is important for:

  • Organizations that use the Site Level Access feature and want to have a different application form for each of their Sites.
  • Organizations that manage special events can create application forms for each event.
  • Having different application forms for different types of volunteers, such as 'Juniors' and 'Adults.'
  • Having a comprehensive 'application form' for ongoing volunteers; and a separate short 'registration form' for registering one-time volunteers for special events.

When you create multiple application forms, you can add links to your various forms from different locations on your web site or from different web sites altogether. For example, you might have a permanent web page for recruiting regular ongoing volunteers from which you link your comprehensive 'volunteer application form,' plus a separate web page promoting a one-time event from which you have a link to a short 'volunteer registration form' used to sign-up one-time volunteers for that event.

Visit these additional topics for more information about setting-up and using online volunteer application forms:

Help Topic 1053 - Application Form Setup Page

Help Topic 1054 - Site Selection

Help Topic 1055 - Form Sections

Help Topic 1056 - Volunteer Application Form Fields

Help Topic 1057 - Schedule Fields

Help Topic 1058 - Comment Fields

Help Topic 1059 - Contact Fields on Application Forms

Help Topic 1060 - I Agree Section

Help Topic 1061 - Receipt Confirmation

Help Topic 1165 - How do I collect Assignment Preferences on an application form?

Help Topic 1186 - Schedule Preferences versus Assignment Preferences

Help Topic 1187 - How to Upload Logo Graphics

Help Topic 1191 - How do I disable an online application form?

Help Topic 1218 - How to Schedule Volunteers for Orientation When They Apply

Help Topic 2055 - How do I make only certain Assignments appear under Assignment Preferences?

Help Topic 2122 - How to Set Up a Volunteer Application Form

Help Topic 2123 - Processing Online Volunteer Applications

Help Topic 2124 - Where the Information from Application Forms Goes

Help Topic 2125 - Creating Links to Your Volunteer Application Form

Help Topic 2127 - Site Level Access and Online Volunteer Application Forms

Help Topic 2128 - Volunteer Policy, Confidentiality and Release Agreements

Help Topic 2129 - Online Form Security and Privacy Policies

Help Topic 2130 - Preference Fields

Help Topic 2131 - How to Clone a Volunteer Application Form

Help Topic 2135 - Restore Deleted Application Forms

Help Topic 2552 - How to Print, View, or Save a Completed Application Form

Help Topic 2554 - How to Print a Blank Volunteer Application Form

Help Topic 2561 - Application Forms and ADA/WCAG Compliance

Video Tutorial

Using Online Volunteer Application Forms


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Help topic 2121
Added or revised 01-29-2019
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