Volgistics

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Help topic: Using Online Volunteer Application Forms

One benefit of Volgistics is your ability to collect information from prospective volunteers online, and then immediately use that information in your database without having to enter it manually.

Here’s how online application forms work:

You start by setting up an application form in the Settings area (or you can start with one of the default application forms that came with your Volgistics account). This is where you specify what information you want to collect through your form, and how the form is organized.

You add a link to your application form wherever you want it to appear on your own web site. Now you’re ready to start receiving applications!

Prospective volunteers complete your form online, and then click a submit button. Volgistics checks to be sure applicants provide all of the information you require, and that things like zip or post codes were entered in a proper format.

Once an applicant submits their form, Volgistics can automatically send them a confirmation email to let them know you’ve received their information and explain what happens next.

Submitted volunteer application forms appear right away in your Volgistics Mailbox for screening. Forms you choose to receive become new volunteer records in your database. From here you perform whatever additional processing is appropriate for new applicants.

You may create more than one online volunteer application form in Volgistics. This flexibility is important for:

Organizations that use the Site level access feature and want to have a different application form for each of their sites.

Organizations that manage special events can create application forms for each event.

Having different application forms for different types of volunteers, such as ‘Juniors’ and ‘Adults.’

Having a comprehensive ‘application form’ for ongoing volunteers; and a separate short ‘registration form’ for registering one-time volunteers for special events.

When you create multiple application forms, you can add links to your various forms from different locations on your web site or from different web sites altogether. For example, you might have a permanent web page for recruiting regular ongoing volunteers from which you link your comprehensive ‘volunteer application form,’ plus a separate web page promoting a one-time event from which you have a link to a short ‘volunteer registration form’ used to sign-up one-time volunteers for that event.

Visit these additional topics for more information about setting-up and using online volunteer application forms:

Help Topic 2122 - Setting up a volunteer application form
Help Topic 2125 - Creating links to your volunteer application form
Help Topic 2123 - Processing online volunteer applications
Help Topic 2124 - Where the information from application forms goes
Help Topic 2128 - Volunteer policy, confidentiality, and release agreements
Help Topic 2129 - Online form security and privacy policies
Help Topic 2127 - Site level access and online volunteer application forms
Help Topic 1191 - How do I disable an online application form?

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Help topic 2121
Added or revised 11-10-2009