Technology |
| Feature |
Description |
| Anywhere,
anytime |
Access your volunteer
information anywhere, anytime from any Internet connected computer: at work, at
home, from remote offices, or on the road. |
| No software to
install |
Volgistics is 'browser
based,' so there's no software to install, update, or maintain. Use Volgistics
from any PC or Mac with any popular web browser. |
| No I.T. support
required |
All you need to use
Volgistics is a computer with an Internet connection. No Information Technology
department or special expertise needed to install or maintain the system. |
| Automatic
backups |
Volgistics
automatically makes database backups on a daily basis, so there's no need to
for you to perform backups yourself. |
| Safe and
secure |
Volgistics uses the
same level of security as online banking, and its own secure data center to
keep your information safe. More... |
| Private |
You own your data and
control who has access to it. Volgistics carefully protects the privacy of the
information you store through specific procedural and hardware systems.
More... |
| Integrated
documentation |
Extensive database of
help topics provides step-by-step guidance on how to use each feature and
perform common volunteer office tasks. |
Recruit |
| Feature |
Description |
| Online volunteer
application forms |
Add customized online
volunteer application forms to your own web site. Then, screen new applicant
information right in Volgistics. Information from applications you accept goes
right into your database without any additional data entry.
More... |
| Online opportunity
directory |
Just add a single link
to your web site to create an online volunteer opportunity directory. Visitors
to your web site can browse your volunteer opportunities to see job
descriptions; requirements; times needed; and more.More... |
Track & Coordinate |
| Feature |
Description |
| Tabs |
Individual volunteer
records have a simple tab format that makes it easy to keep your information
organized, and to find information quickly. |
| Search |
Easily find individual
volunteer records by last or first name, number, or email address. Use Sets to
search for volunteers based on information in their record, such as 'everyone
who served in March 2006,' or 'anyone available on Thursday evenings.'
More... |
| Flags & Types
|
Organize volunteers
into an unlimited number of classifications, such as 'adult,' 'junior,'
'employee,' 'RSVP,' 'periodic,' etc. Easily view, print, or email volunteers
based on these classifications.
More... |
| Groups |
Track, schedule and
report on groups of volunteers without having to create a separate record or
each individual member of the group. Choose to allow the group leaders to
schedule their group online.
More... |
| Sets |
Create and save custom
'Sets' of volunteers based on information in your volunteer records (e.g.
'volunteers who served last year,' 'volunteers with birthdays in September,'
etc.). Easily view, print, or email the volunteers in any Set in one easy step.
More... |
| Email
management |
Send email to
individual volunteers or coordinators; all volunteers in a selected Set or
Assignment; or to every volunteer. Volunteers can choose the kinds of email
they would like to receive from your organization. Built-in email op-out
features let you send mass email responsibly. Automatic email delivery status
tracking helps you identify bad email addresses
More... |
| Tags |
Mark selected volunteer
records 'on-the-fly' with Tags. Then work with the tagged records as a set:
view, print, or send email to them. Insert data; change their status; or
archive the tagged volunteers in a single step.
More... |
| Volunteer
Contacts |
Track each volunteer's
emergency contact, references, parent or guardian, employer, or anyone else you
choose. |
| Photos |
Put a face to a name
by uploading volunteer photos. If you use VicNet, optionally let volunteers
upload their own photo.
More... |
| Checklists |
Track the steps
volunteers must take to become and remain active, such as application forms;
background or reference checks; health screenings; and training; See instantly
who needs to complete a step; and which steps individual volunteers have or
have not completed, and when.
More... |
| Recognition |
Simply setup
recognition criteria for recognition based on service and let Volgistics do the
rest. See who is ready to receive any award and easily print award eligibility
lists. Post awards which have been presented in one easy step. Keep recognition
histories for each volunteer.
More... |
| Automatic email
reminders |
Automatically send
volunteers schedule and checklist reminders by email. |
| Birthday
lists |
Get volunteer birthday
lists on a daily, weekly, or monthly basis. |
| Duplicate
checking |
Prevents duplicate
records by checking to be sure there is not already a record for new volunteers
you enter. |
| Archives |
Archive the records for
volunteers who no longer participate, then optionally restore the archived
record if the volunteer returns.
More... |
| Multi-site
access |
Use Volgistics at one
site, or hundreds. Operators at each site see just the volunteers for their
site. Headquarters sees all volunteer records and sets the standards for all
sites.
More... |
| Assignment
tracking |
| Track
Assignments |
Organize volunteer
assignments by department, location, program, or site; keep volunteer
assignment histories; easily view or print volunteer lists for individual
assignments; email volunteers according to assignment; and more.
More... |
| Job
descriptions |
Track job descriptions,
duties, responsibilities, and other assignment information such as age or skill
requirements, times volunteers serve; and travel directions to where the
service is performed. |
| Volunteer &
assignment matching |
Match volunteers to
assignments, or assignments to volunteers based on age, skills, preferences,
and availability.
More... |
| Coordinators |
Assign one or more
'coordinators' to each assignment; then view or print volunteer lists and
schedules by coordinator. Optionally let coordinator's manage their volunteers'
schedules through VicNet. |
| Service
Tracking |
| Collect service
records online or at touch screen stations |
Optional VicTouch and
VicNet modules for collecting volunteer service information and eliminating
manual hour recordkeeping. |
| Post from time
sheets |
Collect hours manually
and then use the Post feature to enter and verify data rapidly. |
| Post from
schedules |
If you schedule
volunteers in advance, optionally post their service directly from the
schedule. |
| Track Merit
hours |
In addition to actual
hours of service, award 'bonus' hours (e.g. 'time and one half' or 'double
time') for selected service, or add or deduct travel time or meal breaks. |
| Track the value of
volunteer service |
Assign dollar values to
volunteer service overall, or by assignment; and report volunteer service value
on reports. Change these values anytime you choose. |
| Audit service
records |
Monitor volunteer
service collected through VicNet or VicTouch; or service posted by selected
system operators.
More... |
| Track additional
service measures |
In addition to (or
instead of) tracking hours of service, track up to twelve additional measures
of service unique to your organization, such as 'visitors greeted,' 'tours
given,' or 'meals delivered.' |
| Print service
reports |
Print detailed or
summary service reports by volunteer, Assignment, or Type; prior period
comparisons; monthly, quarterly, or annually; and more. |
| Scheduling |
| Perpetual
scheduling |
One-time or ongoing
volunteer scheduling. Schedule volunteers for perpetual ongoing duty on nearly
any regular interval such as 'every Monday,' 'first and third Thursdays,' and
'alternate Saturdays.' |
| Openings |
Build schedule openings
in advance, and then fill openings as volunteers sign-up. Easily view a
schedule to see how many openings remain unfilled. |
| Print
schedules |
View or print schedules
in a monthly or daily format and by volunteer, site, place, assignment, or
coordinator. |
| Substitutes |
Optionally track
substitutes. See the substitutes name as well as the name of the volunteer
they're substituting for. |
| Volunteer
interaction |
With the optional
VicNet module volunteers can go online from any Internet connected computer to
view and print their schedule; sign-up for vacant schedule openings; or remove
themselves from days they cannot serve as scheduled. |
| Coordinator
interaction |
With the optional
VicNet module, coordinators can view and print the schedule for the volunteers
they supervise, as well as add and remove volunteers from their schedule. |
| Reports |
| PDF or
Excel |
Generate printed
reports as PDF documents or Excel spread sheet files. Print PDF files to paper
with virtually any computer printer.
More... |
| Schedule reports to
run automatically |
Schedule reports you
need regularly to run automatically and set basis, such as the first of every
month. |
| Address labels
|
Use Address label
reports to print mailing labels for volunteers, coordinators, or volunteer
contacts (such as references, employers, or emergency contacts). These reports
work with sheet fed labels for laser or ink jet printers.
More... |
| Awards |
Awards reports are
sorted by award. For each award, this report lists the volunteers who are
eligible for (or who have received) the award, followed by any fields of
information you choose from the volunteer record.
More... |
| Batch report
|
Optionally print batch
summary reports if you post hours manually. You can use these reports for
comparison to your manual time sheets to check data entry accuracy. |
| Excel spread
sheet |
Use Excel Spread Sheet
reports to create spread sheet files that contain some or all of your volunteer
information. You can open Excel spread sheet files in Microsoft Excel (using
Excel97 or later), or any other programs that support the current XLS file
format.
More... |
| Labels |
Use Label reports to
print specialized labels that include information from your volunteer records.
These reports work with sheet fed labels or index cards for laser or ink jet
printers.
More... |
| Name tags |
Print name tags for
volunteers or coordinators using sheet fed labels for laser or ink jet
printers. |
| Service details
|
Service Detail reports
list the individual service records for the volunteers and time period you
choose. These reports are useful for comparing database entries to external
service information like time sheets, or seeing the individual dates volunteers
served. They may include volunteer hours, merit hours (if you use them), and
any other measures of volunteer service you track. They may also include the
service value and FTE comparisons.
More... |
| Service summary
|
These reports are
useful for printing monthly, or annual volunteer service reports for
distribution to management, boards or committees, or others interested in
monitoring the extent of volunteer service over time. They may include
volunteer hours, merit hours (if you use them), and any other measures of
volunteer service you track. They may also include the service value, FTE
comparisons, unduplicated volunteer counts, and prior year comparisons.
More... |
| Volunteer list
|
Volunteer list reports
have a column and row format. They list volunteers alphabetically or by
volunteer number, followed by any fields of information you choose from the
volunteer record.
More... |
| Volunteer
profile |
Useful when you would
like all of a volunteer's key information on a single page, or for a
"hard-copy" of each volunteer's record. You can customize volunteer profile
reports to be as concise or detailed as you choose by picking exactly which
volunteer information you want to appear on the report. |
Customize |
| Feature |
Description |
| Customer
configurable |
A Setup menu provides
you with access to all of the system setup features so you can customize the
system to suit your needs yourself. No programming required.
More... |
| Customize
fields |
Customize individual
fields. Hide, rename, or set fields 'read only.' Many fields allow your choice
of field type (e.g. number, text, date, drop-down). Add, delete, or merge drop
down list items.
More... |
| System
operators |
Setup individual system
operator profiles for each person who uses Volgistics. Set each system
operator's rights (which Tabs and fields they can see, if they have access to
setup, and more).
More... |
| Feature
selection |
Turn features on or off
individually. Turn off features you don't currently use, and then turn them on
later if you need them. |
Volunteer Information Center |
| Feature |
Description |
| VicNet |
VicNet is the optional
module that gives volunteers online access. With VicNet, volunteers can check
their schedules; sign-up for schedule openings; update their key information
(such as email address); post their service; and receive messages from you; all
from any Internet connected computer. More... |
| VicTouch |
VicTouch is the
optional module you use with an on-site touch-screen equipped PC or kiosk.
Arriving and departing volunteers can sign-in and out at the VicTouch station,
eliminating manual time sheets. More... |
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