These data conversion tools and services can save you lots
of time by eliminating the need to re-type existing data. However, volunteer
leaders should plan on allocating some time to cleaning-up or restructuring
their data as part of the process. Since a conversion moves records from your
old system into Volgistics as they are, inconsistencies or omissions in the
data you convert may still exist in Volgistics after the transfer. Clean-up
functions you may need to perform yourself could include resolving duplicate
entries, deleting or archiving un-needed records, and adding-in information
missing from your current records or that is not converted by the conversion
tool or service you use. Of course all of these things should be easy for you
to do once your data is in Volgistics.
The extent to which these tools and services can transfer
your current records depends on the content and structure of your existing data
files and how much you may have already customized your Volgistics account.
In most cases you can convert all of your core volunteer
information (such as names, addresses, and phone numbers). You can always add
more information to volunteer records you convert into Volgistics. In some
cases you may need to manually add-in specialized information from your current
database that is not automatically transferred in the data conversion.
If you're considering our Jump-Start Start Service you should not start entering
information into, or customizing Volgistics until after we've transferred your
key volunteer data. With the other conversion tools you may convert existing
volunteer data into Volgistics at any time, however it's best to convert them
before you begin customizing your Volgistics system. Making extensive
customizations to your Volgistics account before you convert your existing data
may limit the kinds of information you can transfer in automatically.